 |
SANITARY BOARD OF TRUSTEES
| Gary Cook |
Mayor |
| Toni L. Hutchings |
Clerk-Treasurer |
| Jack B. Greenlee |
Council - 4 year ending 12-31-07 |
| Steve Benczik |
Trustee - 4 year ending 12-31-07 |
| Donnie Davidson |
Superintendent |
| Dennis Hooker |
Coordinator |
| Meeting Schedule and Minutes |
January 2007
Monday, January 8
Monday, Jaunary 22 |
February 2007
Monday, February 12
Monday, February 26 |
March 2007
Monday, March 14
Monday, March 28 |
April 2007
Monday, April 9
Monday, April 23 |
May 2007
Monday, May 14
Monday, May 28 |
June 2007
Monday, June 11
Monday, June 25 |
July 2007
Monday, July 9
Monday, July 23 |
August 2007
Monday, August 13
Monday, August 27 |
September 2007
Monday, September 10
Monday, September 24 |
October 2007
Monday, October 8
Monday, October 22 |
November 2007
Monday, November 12
Monday, November 26 |
December 2007
Monday, December 10
Final Meeting - TBD |
Minutes
321
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JANUARY 9, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, January 9, 2006 immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:08 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie
Davidson, Assistant Superintendent Larry Hatcher, Secretary Hutchings
and Director of Public Works Rick Gaul were also present.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on December 26,
2005, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson presented the following report for December 2005:
Plant Operations:
1) Total flow in
gallons
51,074,532
2) Average daily flow in
gallons
1,647,566
3) Monthly average in BOD
removal
99.1%
4) Monthly average in TSS
removal
96.4%
5) Monthly average in Ammonia removal 99.5%
6) Completed facility inventory count for State Board of Accounts.
7) Constructed fabrication area in warm barn, including safer welding area.
8) Installed additional large equipment storage racks in warm barn.
9) Completed locating wastewater utility using our "GPS - Locating Unit" on the east side of the city.
Meetings Attended
12/7/05 Two men received instructor training for CPR and First Aid.
12/12/05 Sanitary Board Meeting
12/14/05 Eleven employees attended
the December meeting held in Nappanee by the Northern Indiana
Operators Association on Class A sludge treatment.
12/26/05 Sanitary Board Meeting
12/29/05 Two employees attended
strategy meeting with Commonwealth Engineers in Indianapolis on
proposed alternatives for the City's submitted Combined
Sewer Overflow - Long Term Control
Plan.
Collection System:
1) Cleaned 720 linear feet of sewer lines.
- 720' during service calls
- 0' during preventive maintenance
2) Televised 560 linear feet of sewer lines
3) Mechanically removed roots from zero linear feet of sewer lines.
4) Removed approximately 0 tons of silt and debris during cleaning and inspections of sanitary
sewers.
5) Used approximately 1,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned sanitary sewer system, in accordance to the
submitted CSO-LTCP.
Superintendent Davidson reported that he would
be meeting with IDEM on Thursday in reference to the Combined Sewer
Overflow Long Term Control Plan. Davidson said that he had received
a comment letter from IDEM on the plan they submitted. Davidson
said that the due date for the city's response is the first part of
February. IDEM is asking for particular informa'don on Phase II.
Davidson said that IDEM has decided to follow the Michigan policy
fairly closely, which has provided the city with more guidance as far
as determining which storm event they are going to design for. Davidson
said he and Commonwealth Engineers will present some alternatives to
IDEM on Thursday.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for December 16-31, 2005 and the
claims for January 9, 2006 as entered in Claim Register #2006. The
motion carried.
Trustees Benczik and Greenlee moved and
seconded to set the second and fourth Monday of each month, immediately
following the meeting of the Water Works Board of Trustees. The motion
carried.
Jerry Thompson, the now manager of Johnny on
the Spot, addressed the board. He said that last fall one of the
drivers left sewage on the ground at the wastewater treatment plant
when he was dumping the contents of the truck. Thompson said that their
rights to use the plant were revoked. He said that he understeod that
the city had problems with a couple of other drivers also. Thompson
said that in November
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JANUARY 9, 2006
they terminated all of their drivers and he is currently the only route
driver. Thompson said he took over as manager January 1st and that
previously drivers were not trained. Thompson said that he has
developed a training policy and that the trucks have since been
equipped with hoses. Thompson asked for permission for Johnny on the
Spot to begin using the treatment plant again.
Trustee Cook asked him to submit the request in writing.
Superintendent Davidson said that there were
several instances when problems occurred, plus there was a lack of
communication at Blueberry Festival time. Davidson said that there were
some assumptions made regarding discharging, delays in getting the
discharge sheets to the wastewater treatment facility, and delays in
payments. Davidson said that he thought they could work something out,
but he wanted it clear that the wastewater treatment facility requires
certain standards.
Benczik verified with Davidson that the standards are in writing.
Benczik asked Mr. Thompson to put the required
standards in the letter that he is to submit, and state that they will
adhere to those standards.
Benczik asked if there is a contract that could be signed.
Davidson said that vendors like Johnny on the
Spot are required by IDEM to annually submit a letter from a
municipality to discharge. Davidson said that they are given a set of
guidelines to which they must adhere, or their privileges are revoked.
Davidson said that they are required to complete a manifest on each
load that they bring in. Davidson said that the loads are periodically
sampled by the wastewater treatment facility. Davidson said that there
was an accumulation of violations, so he revoked their privileges. At
that time, Davidson said that he wrote a letter to Mr. White, the
owner, and said that he would review it after the first of the year,
but that they would need permission from the board to begin discharging
at the Plymouth Wastewater Treatment Facility.
The board commended Davidson for the awards
recently received by the wastewater treatment facility from the
Indiana Water Environment Federation. The awards include "Best Annual
Report" and "Safety Excellence" for third class cities for 2005.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:17 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees
|
323
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JANUARY 23, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, January 23, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:14 p.m.
Mayor Gary Cook presided for Trustee Greenlee.
City Attorney Simanski, Superintendent Donnie Davidson, Assistant
Superintendent Larry Hatcher, Secretary Hutchings and Director of
Public Works Rick Gaul were also present. Trustee Benczik was absent.
Trustees Cook and Greenlee moved and seconded
to approve the minutes of the last regular meeting on January 9, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
A legal notice was advertised in the Pilot
News on January 12, 2006 for a public hearing to be conducted by the
Sanitary Board of Trustees to update the City of Plymouth Combined
Sewer Overflow-Long Term Control Plan, Phase II.
Mayor Cook made a motion to open the public
hearing for the Combined Sewer Overflow Long Term Control Plan. Trustee
Greenlee seconded the motion. Motion carried.
Mark Sullivan, from Commonwealth Engineers,
reviewed the Long Term Control Plan history including estimated Phase I
project costs for 2002-2005. Sullivan said that for the past several
years, the wastewater department has been separating sanitary and storm
sewers. The department has also been looking for and repairing leaks
where there is clear water is getting into the sanitary sewer. Sullivan
complimented the wasteweter deparbrnent for being able to save money by
being able to use department employees to make the repairs instead of
having to contract the work out.
Sullivan said that the state has now issued
standards for the city to adopt and Commonwealth Engineers has entered
that information into computer model of the cites sewer system, helping
to determine the necessary steps for Phase II. Sullivan anticipated the
construction costs to be approximately $1.5 million with a 10%
contingency and non-construction costs of 25% for a total estimated
project cost of $2.1 million. Sullivan said the state will probably
issue a five-year time frame for Phase II.
Davidson said that the City of Plymouth did
not have a wastewater treatment facility until 1955. Sewers were
starting to be installed in the late 1800s, collecting sanitary waste
and storm water in one pipe and going to the river. Davidson explained
that the department has been working to update and correct the system
with minimal impact to the rate payers.
Mayor Cook thanked Davidson and his staff for
what they have done in-house to save money for the rate payers of the
City of Plymouth.
Trustees Cook and Greenlee moved and seconded to close the public hearing. Motion carried.
Superintendent Davidson referred to the
discussion at the January 9th meeting with the manager of Johnny on the
Spot. Davidson reviewed the following letters:
Johnny on the Spot
5292 South State Road 10
Knox, IN 46534
(574)772-5424
January 9, 2006
Mr. Davidson:
In regards to our discussion on January 9, 2006 at the meeting I am sending you this letter.
I am requesting that we have the dumping
privilege reinstated for Johnny On the Spot. I am sorry for past
problems but I had no control of that situation. Now that I am manager,
I can guarantee
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JANUARY 23, 2006
you that I will personally train all new employees. If you or your
staff have any problems with any of our employees, please notify me and
I will resolve it immediately.
If you approve my request, I would appreciate
it if you would send me a letter for IDEM. We need letters from all
placers we dump. We passed our inspection on the 28th of December, but
must send a letter from all of our dump stations to them.
Sincerely,
S/Jerry Thompson
1-17-2006
Jerry Thompson
Johnny on the Spot
5292 South State Road 10
Knox, IN 46534
Re: Portable Toilet Waste
Dear Mr. Thompson,
I have received and reviewed your request for
reinstatement of discharge privileges at the City of Plymouth
Wastewater Treatment Facility. Approval is granted beginning February
1, 2006. Please understand the following items will be addressed or a
permanent ban on your company's discharge privileges will be
implemented.
1. Contact with the POTW prior to scheduled delivery to assure our facility is receiving waste that day.
2. Accurate and legible manifests on each load.
3. Training of each driver on the City of Plymouth's rules and procedures.
4. Communication no later than August 15, 2006 on the status of the Blueberry Festival waste.
5. Prompt delivery of manifests and payment.
If you have any questions, contact me at (574)936-3017.
Sincerely,
S/Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
Encl.: 2006 Holiday Ordinance
January 17, 2006
Jerry Thompson
Johnny onthe Spot
5292 South StateRoad 10
Knox, IN 46534
Dear Mr. Thompson,
The City of Plymouth Wastewater Treatment Facility
will be accepting residential septage generated from Marshall Co. for
the calendar year 2006. A renewal notice will be issued at the
beginning of next year. The material will be accepted under the
following guidelines:
- Residential septage and portable toilet waste only.
- Contact with plant personnel must be made before delivery.
- Discharge shall only be accepted Monday thru Friday 7:00 a.m. to 4:00 p.m.
- Discharge shall not be made on City holidays or weekends.
- The facility reserves the right to deny hauler privileges to discharge at any time.
- Grease trap material is prohibited.
- All septage must meet State, Federal and Local requirements.
- Manifests must be completed on each load.
- Fees shall be $.04 per gallon.
- Discharging may discontinue if adverse affects on the treatment plant are observed.
- Contact of the Treatment Facility is advised
prior to delivery to assure acceptance due to the treatment plant
running at full capacity.
This is only an option and a service to the area and septage haulers. This by no means is a requirement.
If you have any questions, contact me at (574)936-3017.
S/Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
Rick Gaul gave a brief report on storm water activity.
City Attorney Simanski referred to a
previously presented sanitary sewer easement that the city was seeking
to obtain from Keith and Arline Felix. The easement would be for a
tract of land along Oak Road to be used for a pump station for sanitary
sewer improvements. Simanski said that Mr. Felix asked that the
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JANUARY 23, 2006
city pay for his attorney fees to review the easment agreement.
Simanski asked the board's wishes on the Felix's $450 bill for legal
services from Ken Lukenbill.
Trustees Cook and Greenlee moved and seconded to
approve the $450 legal bill for the permanent easement donation. The
motion carried.
Trustees Greenlee and Cook moved and seconded to
allow the salaried payroll for January 1-15, 2006 and the claims for
January 23, 2006 as entered in Claim Register #2006. The motion carried.
Appointments to the Common Construction Wage
Committee: The awarding agency must appoint two people to serve on the
committee: one to represent taxpayers and another to represent
industry. Mayor Cook made a motion to appoint Jim Marquardt to
represent taxpayers and Don Wendel to represent industry, and to serve
on the common construction wage committee on behalf of the city.
Trustee Greenlee seconded the motion. Motion carried.
There being no further business to discuss,
Trustees Greenlee and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:52 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
326
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 13, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, February 13, 2006,
immediately following theWater Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:17 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie
Davidson, Assistant Superintendent Larry Hatcher, Secretary Hutchings
and Director of Public Works Rick Gaul were also present.
Trustees Cook and Greenlee moved and seconded
to approve the minutes of the last regular meeting on January 23,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson presented the following report for January 2006:
Plant Operations:
1) Total flow in
gallons
59,740,839
2) Average daily flow in gallons 1,927,124
3) Monthly average in BOD removal 98.6%
4) Monthly average in TSS removal 96.1%
5) Monthly average in Ammonia removal 99.4%
6) Servicing all mobile equipment.
7) Converting chemical room to U.V. room.
8) Rebuilt #2 intermediate pump.
Meetings Attended
1/5/06 State Board of Accounts Inspection.
1/9/06 Sanitary Board Meeting
1/11/06 Six employees
attended the January meeting held at Del Monte by the
Northern Indiana Operators
Association on activated sludge treatment.
1/23/06 Sanitary Board
Meeting and public hearing on the Cites proposed CSO-LTCP Phase 2.
Collection System:
1) Cleaned 0 linear feet of sewer lines.
- 0' during preventive maintenance
2) Televised 0 linear feet of sewer lines
3) Mechanically removed roots from zero linear feet of sewer lines.
4) Removed approximately 0 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 0 gallons of potable water during sewer cleaning.
6) Performed murine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned sanitary sewer system, in accordance to the
submitted CSO-LTCP.
Director of Public Works Rick Gaul reviewed the following information with the board:
Date: February 13, 2006
Sanitary Board of Trustees
Jack Greenlee
Steve Benczik
Supt. Donnie Davidson
From: Rick Gaul
Copy: Mayor Gary Cook
Toni Hutchings
Joseph Simanski
Donald Wendel - Michiana Contracting
Mike Strang - Strang & Associates
Re: Infrastructure Acceptance into Public Domain
PW-06-004
Michiana Contracting Inc. wishes to dedicate the infrastructure from
their Planned Unit Development Section 1 of Neidlinger Park to the City
of Plymouth. The P.U.D. commonly referred to as Neidlinger Park Phase
I, is located south of Baker Street and east of Columbus Drive. Please,
find below a summary of the departmental documental for review by each
board:
Background
On June 8, 1996, Mark Gidley was present at the regular session of the
Common Council (a copy of page 321 of the minutes is attached) to
request for streets and street lighting to be accepted. The request was
granted. According to previous conversations with Mike Strang, Michiana
Contracting's consulring engineer, Michiana Contracting was under the
assumption that all of the infrastructure was accepted at this time,
because it went before the Common Council.
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 13, 2006
Since there is confusion regarding what was accepted and what was not
accepted. Mr. Strang was requested to provide "as-builts" and cost
estimates for the infrastructure to be accepted into public domain.
Because of the above confusion/miscommunication in this phase itemized
costs were not required. However, on all future public domain
acceptance requests (example Phase II) an itemization of cost will be
required.
Hence, we are requesting the respective boards to confirm/accept the
infrastructure for public domain acceptance. This should clear up any
issues that may arise in the future regarding ownership of the
infrastructure.
Sanitary Board of Trustees
Please find the attached:
1. Plymouth Wastewater Treatment Facility letter recommending acceptance of the storm and sanitary sewers;
dated 01-30-2006.
2. Plymouth Wastewater Treatment Facility letter itemizing the infrastructure to be accepted into public domain;
dated 1-30-2006
3. Michiana Contracting infrastructure dedication request letter, dated 01-30-2006.
4. Strang & Associates, Michael Strang letter dated 01-24-2006, identifying the costs for the infrastructure to be
dedicated [sanitary sewer $73,456 & storm water $171,334].
5. Aerial photos highlighting the sanitary and the storm sewer infrastructure to be received into public domain.
Summary
The total value of the infrastructure in this request is $584,670 received into the public domain.
Documentation from each department is included in the Board Member and
Superintendent Packets. Documentation for all of the departments is
included in the remaining packets.
Excerpt from the June 8, 1998 council meeting minutes:
"Mark Gidley was present regarding streets in the Neidlinger Park
Addition. He asked that Wilson Street from Baker to Illinois Streets,
Illinois Street from Wilson St. to Dora Lane, Wilson Circle, and Dora
Lane from Baker Street to the intersection of Illinois Street be
accepted by the City. He also asked that the street lights on Wilson
Street and Illinois Street also be accepted. He said they had met with
Street Commissioner Arvesen and he has reviewed the installatons of the
roads and streetlights.
Arvesen said he finds the street and street lights to meet City
specifications. He said the street department is ready to take
them over.
Councilmen Schuh and Manuwal moved and seconded to accept the streets
and streetlights. Motion carried by unanimous vote of members present."
Plymouth Wastewater Treatment Facility
900 Oakhill Avenue
Plymouth IN 46563
January 30,2006
Sanitary Board of Trustees,
All of the necessary information has been provided to this department
for the dedication of the Storm and Sanitary Sewers for the Neidlinger
- Michiana Phase I project.
Installations have been certified by a registered State of Indiana
Engineer and punch list items completed. Approval shall be subject to
the developer completing the final adjustment of the structures,
castings prior to the pavement application. City Standards will be
required - 18" or less from the finish grade of the casing to the first
step. In addition the developer will be responsible for the protection
of all structures currently in place during construction and until
completion and official dedication of Neidlinger-Michiana Section 1,
Phase 2 has been accepted.
It is my recommendation that the Sanitary Board of Trustees accept the
proposed dedication of the Sanitary Sewer System identified in
Attachment A, and Storm Sewer System identified in Attachment B.
S/Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
Plymouth Wastewater Treatment Facility
900 Oakhill Avenue
Plymouth, IN 46563
1-30-2006
Quantities of Installed Infrastructure in Neidlinger Park - Michiana Phase t, 1998 Construction
Sanitary Sewers
8" PVC = 1,145 ft.
12" PVC = 1,310 ft
328
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 13, 2006
Service Wyes
6" = 26
Manholes
11
Inlets
12
Castings
23
Storm Sewers
8" PVC = 76 ff.
12" PVC = 313 ft.
18" PVC = 333 ft
24" RCP = 128 ft.
30" RCP = 769 ft.
36" RCP = 187 fi.
Michiana Contracting
PO Box 929
Plymouth, Indiana 46563
January 30, 2006
City of Plymouth
Water Works Board of Trustees
Sanitary Board of Trustees
Board of Public Works and Safety
RE: Neidlinger Park- Dedication of Infrastructure, Section 1, Phase 1 (Installed in 1998)
We would like to appear at your various Board meetings on February 13,
2006 concerning infrastructure completed at Neidlinger Park in 1998.
Until recently we believed that all facets of the infrastructure had
been dedicated to and accepted by the City of Plymouth through an
appearance by Mark Gidley at the Common Council on June 8, 1998.
However, discrepancies have arisen concerning the acceptance of
completed infrastructure. Therefore, we would like to appear before the
Boards at this time to tie up any loose ends that remain.
Specifically, we would like to appear before the Water Works Board of
Trustees to have the water lines accepted. We would also like to appear
before the Sanitary Board of Trustees for acceptance of the sanitary
sewer system and the storm drainage system.
Since records show that the streets and street lighting have already
been accepted, it should not be necessary to request aoceptance of
these items.
Sincerely,
S/Donald Wendel,
President
Strang & Associates
703 Dickman Street
Plymouth, IN 46563
January 24, 2006
City Utility Engineer
City of Plymouth
124 North Michigan Street
Plymouth, IN 46563
RE: Neidlinger Subdivision, Section I, Phase I
Dear Rick,
I have produced a drawing for the waterlines placed in Section I of
Neidlinger's Subdivision. In addition, listed below are the costs
associated with the installation of the infrastructure placed in
Phase I.
Water
$ 78,786.00
Sanitary Sewer 73,456.00
Lighting
60,000.00
Streets
201,094.00
Storm Sewer 171,334.00
Donnie has given me drawings that show the installation of the Sanitary
and storm sewers, they are attached with this letter and a spreadsheet
showing the as-built elevations. If there are additional items that you
require, please let me know.
Sincerely,
S/ Mike Strang
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REULAR SESSION, SANITARY BOARD Of TRUSTEES, FEBRUARY 13, 2006
Picture on file at Clerk-Treasurer's office.
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 13, 2006
Picture on file at Clerk-Treasurer's office.
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 13, 2006
Trustee Benczik asked Don Wendel if he
realized that he would have to modify castings to be put in any future
streets. Wendel said he does.
Benczik moved and Greenlee seconded to accept
both the sanitary and storm sewers for Neidlinger Park, Michiana
Contracting, Phase I. The motion carried.
City Attorney Simanksi referred to the
discussion at the last meeting regarding the sanitary sewer easement
along Oak Road from Mr. and Mrs. Felix. Simanski said that atthe last
meeting, me board approved payment of $450 for legal services for the
Felix's. Simanski said mat the city is in receipt of the permanent
easement and asked the board to formally accept the easement, so that
the Felix's can execute and submit the deed for recording.
State of Indiana )
)
SS:
County of Marshall )
SANITARY SEWER EASEMENT
CITY OF PLYMOUTH, INDIANA
(Permanent)
That in consideration of One Dollar ($1.00) and other good and valuable
consideration paid to Keith G. and Arline C. Felix Revocable Living
Trust hereinafter referred to as Grantor, by and on behalf of the City
of Plymouth, Marshall County, Indiana, hereinafter referred to as
Grantee, the receipt of which is hereby acknowledged, Grantor hereby
warrants that Grantor has title to said real estate, and Grantor does
hereby grant, bargain, sell, transfer, dedicate and convey enter the
Grantee, its successors and assigns, an easement with the right to
erect, construct, install and lay, and therefore use, operate, inspect,
repair, maintain, replace and remove, sanitary sewer, and appurtenances
thereto, all of which is a part of the Grantee's sanitary sewer system
over, under, across, and through the land of the grantor situated in
City of Plymouth, Marshall County, State of Indiana, together with the
right of ingress and egress over the adjacent lands of the Grantor, his
successors and assigns, for the purpose of this easement, and said
easement being described as follows:
The Permanent Easements, if applicable, are described in the easement descriptions which are attached as Exhibit "A".
The Grantee covenants to maintain the easement in good repair so that
no damage will result from its use to the adjacent land of the Grantor,
his successors and assigns.
In acquiring said easements and rights-of-way, the right shall be
reserved to the Grantors of the real estate to use and fully enjoy said
easement and right-of-way for all purposes not inconsistent with
the necessary and convenient uses thereof by Grantee, its successors
and assigns, for the purposes aforesaid; provided that no structure
shall be erected or permitted on the easement and right-of-way. The
rights reserved by the Grantor shall include, but shall not be limited
to, the right to cross small sections of me easement and right-of-way
with reads, utilities, drains and the tike in such fashion as not to
disturb Grantee's facilities or the operation or maintenance thereof.
The grant and other provisions of this easement shall constitute a
covenant running with the land for the benefit of Grantee, its
successors and assigns.
The undersigned persons executing this easement on behalf of Grantor
represent and certify that they have been authorized to execute and
deliver this easement.
In witness whereof, the said Grantor has hereunto affixed its name, this 31 st day of January, 2006.
S/Keith G. Felix,
Trustee
S/Arline C. Felix, Trustee
Exhibit "A"
Keith G. and Adine C. Felix Revocable Living Trust
To
City of Plymouth, Indiana
Description
Permanent Sanitary Sewer Easement
A permanent Sanitary Sewer Lift Station Easement over, under and across
a part of the land as described in the deed attached in Exhibit "B";
the deed is as recorded in the Marshall County Recorders Office,
Marshall County, Indiana, as the property of Keith G. and Arline C.
Felix Revocable Living Trust and being more particularly described as
follows:
A part of the Southeast Quarter of Section 6, Township 33 North, Range
2 East in Center Township, Marshall County, Indiana, more particularly
described as follows:
Commencing at the Northwest Corner of Lot #33 of Westgate Addition
Continued to the City of Plymouth, in the Northeast Quarter of the
Southeast Quarter of said Section 6; thence North 00 degrees 23 minutes
West, 178.00 feet; thence North 31 degrees 46 minutes West, 101.40
feet; thence North 89 degrees 21 minutes West, 213.00 feet; thence
North 00 degrees 23 minutes West, 412.12 feet; thence South 89 degrees
09 minutes East, 617.70 feet on an established line; thence South 00
degrees 25 minutes East; 396.40 feet; thence South 88 degrees 46
minutes East 492.40 feet to the West Line of Oak Road; thence South 00
degrees 00 minutes West along said West Line of Oak Road, 262.40 feet;
thence South 90 degrees West 20 feet to the Point of Beginning: thence
continuing South 90 degrees West, 30.00 feet; thence North 00 degrees
00 minutes East parallel to said West Line of Oak Road, 55.00 feet;
thence North
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REGULAR SESSION, SANITARY BOARD Of TRUSTEES, FEBRUARY 13, 2006
90 East, 30.00 feet; thence South 00 degrees 00 minutes West parallel
to said West Line of Oak Road, 55.00 feet to the Point of Beginning,
containing 1650 square feet more or less.
Subject to all legal easements, rights of way and restrictions of record.
* There was not an Exhibit "B" attached.
Trustees Cook and Benczik moved and seconded
to formally accept the agreement with Felix's. The motion
carried. Simanski asked that the members sign the document this evening.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for January 16-31, 2006 and the
claims for February 13, 2006 as entered in Claim Register #2006. The
motion carried.
Ron Liechty and Brent Martin were present to
ask for a 90-day extension to pay the wastewater tap for Fairfield
Garden Court.
Trustees Greenlee and Benczik moved and seconded to approve the request. The motion carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:27 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
333
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, FEBRUARY 27, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, February 27, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:09 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Assistant Superintendent Larry Hatcher, Secretary Hutchings and
Director of Public Works Rick Gaul were also present.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on February 13,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson announced that
tomorrow the common construction wage determination would be held for
the Oak Road/Hillcrest Avenue Project Phase 2, at which time the wage
would be set for the project. He asked for the board's approval to
proceed with advertising the balance of the project after the common
construction wage committee meeting.
Trustees Benczik and Greenlee moved and
seconded to accept the common construction wage determination. The
motion carried.
Davidson said that he has requested a complete set of utility plans for the jail project for review.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for February 1-15, 2006 and the
claims for February 27, 2006 as entered in Claim Register #2006. The
motion carried.
Mayor Cook announced that Steve Eckard had
requested to be on the agenda to request service. Eckard has purchased
the Davidson property that is being considered for annexation under
Ordinance #2006-1901. Cook said that the way the ordinances reads, they
board doesn't have much latitude until after annexation is complete.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:13 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
334
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MARCH 13, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, March 13, 2006, immediately
follaNing the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:20 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie
Davidson, Assistant Superintendent Larry Hatcher, Secretary Hutchings
and Director of Public Works Rick Gaul were also present.
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on February
27, 2006, and to dispense with reading them since they have been
reviewed and found to be correct, motion carried.
Superintendent announced that the Oak
Road/Hillcrest Avenue Project has been advertised and the deadline for
receiving bids is 4:30 on April 10th.
City Attorney Simanski reviewed the foIlowing letters with the board:
Date: March 13, 2006
To: Sanitary Board of Trustees
Jack Greenlee
Steve Benczik
Superintendent Donnie Davidson
From: Rick Gaul
Copy: Mayor Gary Cook
Toni Hutchings
Joseph Simanski
Sherry Luckey
Re: Infrastructure Acceptance into Public Domain
Pilgrim Lane (Lowe's)
PW-05-030
The items on Pilgrim Lane have been completed and are ready for
acceptance into the public domain. Please find below a summary of the
departmental documentation for review by each board:
Please find attached Lowe's Itemized bid documents along with the following breakdowns.
Sanitary Board of Trustees
Sanitary Sewer
None to be accepted.
Storm Sewer
Please find attached:
1. Plymouth Wastewater Treatment Facility letter recommending acceptance; dated 3-10-2006.
2. An itemized current value of the infrastructure being dedicated [$108,948.25].
3. The site plans highlighting the infrastructure to be received into public domain.
S/ Rick Gaul
Director of Public Works
March 10, 2006
Sanitary Board of Trustees,
All necessary information has been provided to this department for the
dedication of the Storm Sewers for the Pilgrim Lane Extension (Lowe's)
Project.
Installations have been certified by a registered Engineer and punch
list items completed. All pipe and apparatus have been inspected by the
City of Plymouth personnel.
It is my recommendation that the Sanitary Board of Trustees accept the
proposed dedication of the Sanitary Sewer System identified in
Attachment A, and Storm Sewer System identified in Attachment B.
S/ Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
335
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MARCH 13, 2006
Picture on file at Clerk-Treasurer's office.
336
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MARCH 13, 2006
Picture on file at Clerk-Treasurer's office.
337
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MARCH 13, 2006
Trustee Benczik asked if all the storm sewers
had been televised to determine that their integrity as still good.
Davidson said that the main lines had been
televised and they had visually inspected the structures. Davidson said
that there were several punch list items, but the contractor had
successfully completed them. All of the pipelines and structures passed
inspected. Davidson said that there were several hundred feet of storm
sewer that did not appear to be properly protected during construction
and had a lot of sand. The inspections took place after they had been
cleaned. Davidson said that there were two curb inlets that had settled
and a couple of yard inlets that had not been properly packed around.
Those items have been corrected.
Trustees Benczik and Cook moved and seconded
to accept the storm sewer as approved by Superintendent Davidson
and Board of Works Director Rick Gaul.
Superintendent Davidson presented the following report for February 2006:
Plant Operations:
1) Total flow in gallons 52,004,432
2) Average daily flow in gallons 1,857,301
3) Monthly average in BOD removal 99.2%
4) Monthly average in TSS removal 96.9%
5) Monthly average in Ammonia removal 99.4%
6) Completed the calibration of all meters connected to the Aquatrol system.
7) Completed employee hearing evaluations program on 2-1-2006 by Audiometrics.
8) Received general safety training from Gibson Insurance Co.
9) Installed new access hatch on sludge tanker.
10) Received training along with the Public Works Director on the new surveying total station.
Meetings Attended
2/13/06 Sanitary Board Meeting
2/14-2/16/06 Three employees attended the annual conference held in Nashville, TN on sewer maintenance
equipment.
2/27/06 Sanitary Board Meeting
Collection System:
1) Cleaned 4,122 linear feet of sewer lines.
- 752' during service calls
- 3,370' during preventive maintenance
2) Televised 4,544 linear feet of sewer lines
3) Mechanically removed roots from zero linear feet of sewer lines.
4) Removed approximately 2 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 14,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned sanitary sewer system, in accordance to the
submitted CSO-L TCP.
8) Located utility structures on the east side of town using our CPS locator.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for February 16-28. 2006 and the
claims for March 13, 2006 as entered in Claim Register #2006. The
motion carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:25 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
338
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MARCH 27, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, March 27, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:08 p.m.
Mayor Gary Cook presided for Trustee Benczik.
City Attorney Simanski, Superintendent Donnie Davidson, Assistant
Superintendent Larry Hatcher, Secretary Hutchings and Director of
Public Works Rick Gaul were also present. Trustee Greenlee was absent.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on March 13,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson announced that they
would be beginning construction on several storm sewer repairs and
point repairs associated with the city's combined sewer overflow
long-term control plan.
Davidson said that IDEM has confirmed that the
ten-year one-hour storm will be the city's design standard. Davidson
said that the city will have to install flow meters on the overflows to
demonstrate that the ten-year one-hour storm standard is being met. He
said that this is all to be completed within five years of the approval
of the plan. The plan is to be finalized and submitted by the end of
this week. Approval should occur within sixty days.
Trustees Cook and Benczik moved and seconded
to allow the salaried payroll for March 1-15, 2006 and the claims for
March 27, 2006 as entered in Claim Register #2006. The motion carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:13 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary President
Sanitary Board of Trustees |
339
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 10,2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, April 10, 2006 immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:12 p.m.
Mayor Gary Cook presided for Trustee Benczik.
City Attorney Simanski, Superintendent Donnie Davidson, Secretary
Hutchings and Director of Public Works Rick Gaul were also present
Trustee Greenlee was absent.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on March 27, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
A legal notice was advertised in the Pilot
News on March 13, 2006 for sealed bids for the Wastewater Improvement
Project at Oak Road and Hillcrest Avenue, Sanitary Sewer Extensions.
City Attorney Simanski opened and read aloud the following sealed bids:
Beer & Slabaugh, Inc., 23965 US 6 East, Nappanee, IN,
46550
$134,820.50
Haskins, Inc., 2520 Oak Road, Plymouth, IN,
46563
$154,503.55
Oselka Construction, 10900 Kruger Rd., Union, MI,
49129
$203,431.15
Rieth-Riley Construction, 25200 SR #23, South Bend, IN,
46614
$198,733.00
Thomas Excavating & Welding, 9750 West 16th Rd., Argos, IN, 46501 $258,758.25
Trustees Cook and Benczik moved and seconded
to take the bids under advisement so they could be reviewed by
Superintendent Davidson and/or the city attorney. The motion carried.
Superintendent Davidson presented the following report for March 2006:
Plant Operations:
1) Total flow in gallons 69,330,264
2) Average daily flow in gallons 2,236,460
3) Monthly average in BOD removal 98.9%
4) Monthly average in TSS removal 96.4%
5) Monthly average in Ammonia removal 99.1 %
6) Installed air releases (3) on all intermediate pumps to prevent cavitations.
7) Rebuilt aeration gas clean system (hydrogen chloride).
8) Start up the facility's ultra violet disinfection system.
9) Replaced the pressure and vacuum sensors on the primary anaerobic digester gas mixing system.
340
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 10, 2006
10) Ford F-550 chassis was delivered on 3-29-06, which was then sent to W.A. Jones Truck Bodies & Equipment
for the installation of the dump bed.
Meetings Attended
3/7/06 Two men attended Vactor training school.
3/13/06 Sanitary Board Meeting
3/27/06 Sanitary Board Meeting
3/28/06 Eleven wastewater employees attended Trench Safety Seminar conducted by Jeff Lew of Purdue
University
Collection System:
1) Cleaned 4,760 linear feet of sewer lines.
- 4,760' during preventive maintenance
2) Televised 3,633 linear feet of sewer lines
3) Mechanically removed roots from zero linear feet of sewer lines.
4) Removed approximately 3 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 24,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned sanitary sewer system, in accordance to the
submitted CSO-L TCP.
8) Started layout designs for repairs and replacement of sewer lines and structures within the proposed street
pavement projects for 2006.
9) Completed GPS locating off all sewer structures in the city.
10) Started inlet cleaning program as required by MS4.
11) Located all ends of pipes for storm sewers entering the streams or river as required by MS4 regulations.
Trustees Benczik and Cook moved and seconded
to allow the salaried payroll for March 16-31, 2006 and the claims for
April 10, 2006 as entered in Claim Register #2006. The motion carried.
Mayor Cook presented the following proposed agreement:
March 31, 2006
Plymouth Sewer Board
City Hall
124 North Michigan Street
PO Box 492
Plymouth, IN 46563
Re: Agreement for Financial Management Reports
Dear Board Members:
You have requested that H.J. Umbaugh & Associates, Certified Public
Accountants, LLP (the "Firm") provide to the Plymouth Municipal Water
Utility (the "Client") those services more fully set forth in Exhibit A
hereto (the "Services")
Fees and Costs.
Fees charged for work performed shall be as shown in Exhibit A.
Billing Procedures.
Normally, you will receive a monthly statement showing fees and costs
incurred in the prior month. Occasionally, we may bill on a less
frequent basis if the time involved in the prior month was minimal or
if arrangements are made for the payment of fees from bond proceeds.
The account balance is due and payable on receipt of the statement and
we reserve the right to charge 1% interest per month for outstanding
unpaid balances over thirty (30) days from the date of billing. Once
our representation has been concluded or terminated, a final billing
will be sent to you. If requested to provide an estimate of our fees
for a given matter, we will endeavor in good faith to provide our best
estimate, but unless there is a mutual agreement to a fixed fee, the
actual fees incurred on any project may be less than or exceed the
estimate. Any questions or errors in any fee statement should be
brought to our attention in writing within sixty (60) days of the
billing date.
Termination.
Both the Client and the Firm have the right to terminate the engagement
at any time after reasonable advance written notice. On termination,
all fees and charges incurred prior to termination shall be paid
promptly.
Accountants' Opinion.
In performing our engagement, we will be relying on the accuracy and
reliability of information provided by Client personnel. We will not
audit, review, or examine the information. Please also note that our
engagement cannot be relied on to disclose errors, fraud, or other
illegal acts that may exist. However, we will inform you of any
material errors and any evidence or information that comes to our
attention during the performance of our procedures, that fraud may have
occurred. In addition, we will report to you any evidence or
information that comes to our attention during the performance of our
procedures regarding illegal acts that may have occurred, unless they
are clearly inconsequential. We have no responsibility to identify and
communicate significant deficiencies or material weakness in your
internal control as part of this engagement. The procedures we perform
in our engagement will be heavily influenced by the representations
that we receive from Client personnel. Accordingly, false
representations could cause material errors to go undetected. The
Client, therefore, agrees to indemnify and hold us harmless for any
liability and all reasonable costs (including legal fees) that we may
incur in
341
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 10,2006
connection with claims based upon our failure to detect material errors
resulting from false representations made to us by any Client personnel
and our failure to provide an acceptable level of service due to those
false representations.
The responsibility for auditing the records of Client rests with the
Indiana State Board of Accounts and the work performed by the
Firm shall not include an audit or review of the records or the
expression of an opinion on financial data.
Client Responsibilities.
It is understood that the Accountants will serve in an advisory
capacity with the Client. The Client is responsible for management
decisions and functions, and for designating an individual with
suitable skill, knowledge or experience to oversee the services we
provide. The Client is responsible for evaluating the adequacy and
results of the services performed and accepting responsibility for such
services. The Client is responsible for establishing and maintaining
internal controls, including monitoring ongoing activities.
Additional Services.
Exhibit A sets forth the scope of the Services to be provided by the
Firm. From time-to-time, additional services may be requested by the
Client beyond the scope of Exhibit A. The Firm may provide these
additional services and be paid at the Firm's customary fees and costs
for such services. In the alternative, the Firm and the Client may
complete a revised and supplemented Exhibit A to set forth the
additional services (including revised fees and costs, as needed) to be
provided. In either event, the terms and conditions of this letter
shall remain in effect.
If the foregoing accurately represents the basis upon which we may
provide Services to the Client, we ask that you execute this letter, in
the space provided below setting forth your agreement. Execution
of this letter can be performed in counterparts each of which will be
deemed an original and all of which together will constitute the same
document.
If you have any questions, please let us know.
Very truly yours,
H.J. Umbaugh & Associates
Certified Public Accountants, LLP
By: S/ John Julien, Partner
EXHIBIT A
Services Provided and Fees
Scope of Services
ARTICLE 1: Interim Period Reports:
1. Provide summary of funds available for capital improvements.
2. Analyze utility fund balances for compliance with outstanding bond ordinances and other legal and local
requirements.
a. Prepare schedule of suggested fund transfers and explanations as necessary (for Client approval).
b. Analyze fund balances for funds available for capital expenditures.
3. Prepare analysis of year-to-date revenues and expenditures in comparison with the utility's revenues and
expenditures budget or prior year-to-date actual results.
a. Identify unusual variations from the revenues and expenditures budget.
b. Provide explanation of adjustments as necessary.
4. Analysis of the transactions for the period to determine appropriateness and consistency of transaction
posting.
a. Provide proposed adjusting transactions if necessary (for Client approval).
b. Provide explanation of adjustments as necessary.
5. Prepare reports and be available to attend one meeting with the officials of the Client to discuss findings and
recommendations.
ARTICLE II: Year End Reports
1. Analyze utility fund balances for compliance with outstanding bond ordinances and other legal and local
requirements.
a. Prepare schedule of suggested fund transfers and explanations as necessary.
b. Analyze fund balances for funds available for capital expenditures.
2. Prepare analysis of year-to-date revenues and expenditures in comparison with the utility's revenues and
expenditures budget (as necessary).
a. Identify unusual variations from the revenues and expenditures budget (for Client approval).
b. Provide explanation of adjustments as necessary.
3. Assist the utility to prepare an annual budget of estimated revenues and expenditures (as necessary).
4. Obtain information from Utility officials, the Client's consulting engineers and/or other sources necessary to
assist the Client in the development of a capital budget.
5. Provide evaluation of current rates.
6. Prepare the financial statements (without audit or review) for each utility.
7. Provide summary of capital asset activity for the year.
8. Provide summary of large users and usage Of available).
9. Analysis of the transactions for the period to determine appropriateness and consistency of transaction
posting.
a. Provide proposed adjusting transactions if necessary (for Client approval).
b. Provide explanation of adjustments as necessary.
10. Prepare reports and be available to attend one meeting with the officials of the Client to discuss findings and
recommendations.
342
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 10, 2006
Fees.
The Accountant's charges for services and expenses in connection with
the services to be rendered as set forth in Articles 1 and 2 above
shall be based on the following table for reports issued in 2006. For
reports issued thereafter, the annual fee will be adjusted by an amount
not to exceed three percent (3%) per year.
Interim Period Reports:
April
Report $3,250
August
Report 3,250
Year-End Report
3,250
Total Annual Fee $9,750
Superintendent Davidson said that it's a good
investment given the number of capital improvement project that the
department has planned in the next three to five years.
Trustees Cook and Benczik moved and seconded
to accept the agreement as proposed by Umbaugh. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:23 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
343
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 24, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, April 24, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:18 p.m.
Mayor Gary Cook presided for Trustee Benczik.
City Attorney Simanski, Superintendent Donnie Davidson and
Director of Public Works Rick Gaul were also present Deputy
Clerk-Treasurer Xaver was present in the absence of Secretary
Hutchings. Trustee Greenlee was absent.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on April 10, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
Superintendent Davidson reviewed the following recommendation with the board:
Commonwealth Engineers, Inc.
7256 Company Drive
Indianapolis IN 46237
April 20, 2006
Plymouth Sanitary Board of Trustees
City Hall
124 North Michigan Street
Plymouth, Indiana 46563
Re: Engineer's Recommendation
Wastewater Improvements Project
Oak Road Sanitary Sewer Extensions
Gentlemen:
We have reviewed the five (5) bids submitted for the Oak Road Sewer
Extension Project. We have found Beer & Slabaugh, Inc. of Nappanee,
Indiana to have submitted the lowest responsive, responsible bid in the
amount of $134,820.50. We have attached with this letter certified bid
tabulations for the project.
It is our recommendation, pending the review by the City's Attorney, that the City make award to Beer & Slabaugh, Inc.
If you have any questions, please contact us.
Sincerely,
Commonwealth Engineers, Inc.
S/Mark M. Sullivan, P.E.
Project Manager
Davidson said that the variations in the bids
are primarily due to overhead and the current work load of the bidders.
Trustees Benczik and Cook moved and seconded
to accept Commonwealth's recommendation and to award the bid to
Beer & Slabaugh, Inc. in the amount of $134,820.50. The motion
carried.
Davidson reported that the temporary pavement
that was put down on Hoham Drive early last winter for the sewer
extension project by Western Avenue is due to be replaced by the
contractor next week. Davidson said that due to weather conditions at
the time of installation, the pavement intended to be temporary and was
expected to fail and the city kept enough retained to make sure the
resurfacing would be done. Davidson explained that when the asphalt was
installed at the correct temperatures, but the next day the
temperatures dropped below what was actually acceptable. Due to the
time of year, the weather and the closing of the asphalt plants the
next day, the contractor went ahead and put surface down with the
understanding that it would be temporary and it would have to be milled
and resurfaced in the spring.
Director of Public Works Rick Gaul reviewed his first quarter report with the board.
Trustees Cook and Benczik moved and seconded
to allow the salaried payroll for April 1-15, 2006 and the
claims for April 24, 2006 as entered in Claim Register #2006. The motion carried.
344
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, APRIL 24,2006
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:24 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
345
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MAY 8,2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, May 8, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:30 p.m.
Mayor Gary Cook presided for Trustees Greenlee and
Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Director of Public Works Rick Gaul and Secretary Hutchings were also
present.
Trustees Benczik and Cook moved and seconded to
approve the minutes of the last regular meeting on April 24, 2006, and
to dispense with reading them since they have been reviewed and found
to be correct, motion carried.
Superintendent Davidson presented the following report for April 2006:
Plant Operations:
1) Total flow in gallons 59,765,352
2) Average daily flow in gallons 1,992,178
3) Monthly average in BOD removal 93.3%
4) Monthly average in TSS removal 97.2%
5) Monthly average in Ammonia removal 99.2%
6) Replaced bracing on distributor arms on both bio-roughing towers.
7) Worked with the Engineering Dept. on the operation of the new "Total Station".
8) Land applied 1,860,800 gallons of bio-solids to local farm fields.
9) Cleaned all boiler tubes. Replaced 2 tubes, which were plugged with
scale and sludge. Boiler uses methane gas which is a byproduct of our
operation.
10) Ford F-550 chassis and dump bed were delivered on 4-13-06 from W.A. Jones Truck Bodies & Equipment
11) Rebuilt chlorine feed system for the plant's return sludge.
12) Replaced all water valves (4) in polymer feed room.
13) Terry Scott completed Class 2 Municipal Wastewater IDEM exam.
Meetings Attended
4/10/06 Sanitary Board Meeting
4/24/06 Sanitary Board Meeting
4/25/06 Drainage study progress meeting with Roger Klottlowski, Larry Fisher, and Rick Gaul on the Rightly Ditch.
Collection System:
1) Cleaned 750 linear feet of sewer lines.
- 750' during service calls
- 0' during preventive maintenance
2) Televised 367 linear feet of sewer lines
3) Mechanically removed roots from 202 linear feet of sewer lines.
4) Removed approximately 1 ton of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 17,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP.
8) Repaired storm sewer in Tall Oaks.
9) Completed 3 point repairs (JHR) and (1) Flora St. and Harrison St.
10) Installed 2 new inlets on E. LaPorte St.
11) Continued inlet cleaning program as required by MS4.
12) Installing stormwater markers on all public storm sewer inlets (approx. 185).
13) Tapped 30" RCP with 12" PVC storm sewer on Wilson St.
Davidson reported that the department has started
installing stormwater markers on all public storm inlets that
drain to the river.
Davidson reported on the Oak Road project south of
Jefferson Street. Commonwealth Engineers have provided Beer &
Slabaugh the notice of award on the contract; the notice to proceed
should be given by the 14th and work should begin by May 28th.
Davidson updated the board on Hoham Drive. There
have been delays because of the weather and the local asphalt plant has
not yet opened. The contractor is looking at other sources of asphalt
material.
Trustees Cook and Benczik moved and seconded to
allow the salaried payroll for April 16-30, 2006 and the claims
for May 8, 2006 as entered in Claim Register #2006. The motion carried.
Ron Liechty, chairman of the board of directors of
Fairfield Garden Court. Liechty said that on December 12, 2005,
the board granted an extension to them for the sanitary sewer tap fee
due to their difficulty in obtaining not-for-profit status through the
IRS. Liechty asked for an extension of that deferral.
346
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MAY 8,2006
Trustees Greenlee and Benczik moved and seconded to approve a 180 day extension. The motion carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:35 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
347
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, MAY 22,2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, May 22, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:18 p.m.
Mayor Gary Cook presided for Trustee Greenlee.
City Attorney Simanski, Superintendent Donnie Davidson, Assistant
Superintendent Larry Hatcher, Director of Public Works Rick Gaul and
Secretary Hutchings were also present. Trustee Benczik was absent.
Trustees Greenlee and Cook moved and seconded
to approve the minutes of the last regular meeting on May 8, 2006, and
to dispense with reading them since they have been reviewed and found
to be correct, motion carried.
Trustees Cook and Greenlee moved and seconded
to allow the salaried payroll for May 1-15, 2006 and the claims
for May 22, 2006 as entered in Claim Register #2006. The motion carried.
There being no further business to discuss,
Trustees Cook and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:19 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
348
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JUNE 12, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, June 12, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:24 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Assistant Superintendent Larry Hatcher, Director of Public Works Rick
Gaul and Secretary Hutchings were also present.
Trustees Benczik and Cook moved and seconded
to approve the minutes of the last regular meeting on May 22, 2006, and
to dispense with reading them since they have been reviewed and found
to be correct, motion carried.
Superintendent Davidson presented the following report for May 2006:
Plant Operations:
1) Total flow in gallons 71,290,928
2) Average daily flow in gallons 2,299,707
3) Monthly average in BOD removal 99.1%
4) Monthly average in TSS removal 97.2 %
5) Monthly average in Ammonia removal 99.1 %
6) Repaired concrete finish on all plant process tanks.
7) Repaired the roof flashing on the secondary control building.
8) Relocated automatic rain gauge to the north end of the city for CSO-L TCP requirements.
9) Reconditioning #2 raw sewage pump.
10) Fabricating air release valves for raw sewage pumps.
Meetings Attended
5/8/06 Redevelopment Meeting - Rightly Ditch
5/8/06 Sanitary Board Meeting
5/11/06 Traffic Zone Safety Training - Gibson Ins.
5/22/06 Sanitary Board Meeting
Collection System:
1) Cleaned 7,665 linear feet of sewer lines.
- 0' during service calls
- 7,665' during preventive maintenance
2) Televised 0 linear feet of sewer lines
3) Mechanically removed roots from 7,665 linear feet of sewer lines.
4) Removed approximately 2 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 15,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP.
8) Continue installing stormwater markers on inlets.
9) Installed new inlet at 500 W. Harrison St.
10) Replaced existing inlets at: Gilmore St. - Pierce St. and Dickson St. - Washington St. and Plum St - Plum St. and Adams St.
11) Repaired generator on sewer camera unit.
12) Preventive maintenance on the sewer system problems sewers.
Superintendent Davidson reported that they
have started the layout on the Oak Road / Hillcrest Avenue Project and
hope to be placing the sewer line within the next two weeks. Davidson
said that the contractor has a 45-day time limit for the substantial
completion of the lift station and the sanitary sewer lines.
Davidson said that the Hoham Road surface is
to be remilled and resurfaced. He hopes that will be done in the next
couple of weeks, but are still struggling with the availability of
asphalt.
City Attorney Simanski presented a request
from the county to waive the performance bond in regard to the utility
infrastructure for the new jail that is being built on Pine Road and
Jim Neu Drive.
ACKNOWLEDGEMENT THAT UTILITY INFRASTRUCTURE FOR THE
MARSHALL COUNTY CORRECTIONAL FACILITY WILL COMPLY
WITH CITY OF PLYMOUTH SPECIFICATIONS AND WAIVER OF BOND
This agreement made and entered into this ___ day of ________, 2006, by
and between Marshall County ("County") and the City of Plymouth
("City"), agree as follows:
1. That County will construct utility infrastructure,
including waterlines, sewer lines, and other utilities in compliance
with City specifications for such utilities for the Marshall County
Correctional Facility to be located at 1400 Pine Road, Plymouth,
Indiana. In accordance with Indiana Code 36-1-12-14(e), the County has
required contractors performing said utility infrastructure
construction to furnish the County with a performance bond equal to the
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JUNE 12, 2006
contract price. In the event a contractor fails to perform the
construction of the utility infrastructure in accordance with the
specifications of the City, the County will seek to enforce compliance
and, if necessary, pursue the appropriate action against the surety on
the performance bond. The County agrees to include the City in said
action or assign the performance bond to the City if necessary.
2. The City waives the requirement of the County to
provide a separate performance bond for the construction of utility
infrastructure for the Marshall County Correctional Facility Project at
the intersection of Jim Neu Drive and Pine Road.
3. County agrees to keep City fully advised as to the
status of said construction and to seek City's approval that the
utility contractors are in compliance with City specifications.
Dated this ____ day of __________,2006.
Trustee Benczik asked if there is a provision
or allowance for the sewer department to review the site and make sure
they are getting proper connection and proper compaction, and if
there's a deflection test. Benczik said that "conforming to the specs"
to him means allowing a wastewater treatment plant employee to inspect
the work before it's covered up.
Simanski referred to #3 of the proposed agreement.
Trustee Benczik moved that the Sanitary Board
of Trustees make a recommendation to the Common Council to enter into
the agreement, as amended, with the county on the waiver of the bond.
Trustee Greenlee seconded the motion. Motion carried.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for May 6-31, 2006 and the
claims for June 12, 2006 as entered in Claim Register #2006. The motion
carried.
Don Dimmitt, owner of 113-115 S. Michigan
Street, addressed the board regarding a bill that he would like to
dispute. Dimmitt said that any water that was used must have run on the
ground, so he doesn't feel that he should have to pay the sewer charge.
Benczik referred to the explanation that Water
Superintendent Yeazel gave at the Water Works Board of Trustees meeting
referring to a corresponding wastewater bill for water used.
Trustees Benczik and Cook moved and seconded to reject the request. The motion carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:32 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, Presiding Officer
Sanitary Board of Trustees |
350
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JUNE 26,2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, June 26, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:13 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Assistant Superintendent Larry
Hatcher, Director of Public Works Rick Gaul and Secretary Hutchings
were also present. Superintendent Donnie Davidson was absent
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on June 12,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Assistant Superintendent Hatcher reported on
the Oak Road Project. He reported that they have about 300' of gravity
line to install then they will move to the lift station and tie in the
force main. They are hoping to have the gravity line finished tomorrow.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for June 1-15, 2006 and the
claims for June 26, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:14 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
351
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JULY 10,2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, July 10, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:21 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Director of Public Works Rick Gaul and Secretary Hutchings were also
present.
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on June 26,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson presented the following report for June 2006:
Plant Operations:
1) Total flow in gallons 56,643,164
2) Average daily flow in gallons 1,988,105
3) Monthly average in BOD removal 99.4%
4) Monthly average in TSS removal 97.7 %
5) Monthly average in Ammonia removal 99.0 %
Meetings Attended
6/12/06 Sanitary Board Meeting
6/26/06 Sanitary Board Meeting
6/28/06 Three men attended NIOA meeting in Elkhart on GIS applications for industrial pretreatment.
Collection System:
1) Cleaned 8,139 linear feet of sewer lines.
- 3,838' during service calls
- 4,856' during preventive maintenance
2) Televised 3,283 linear feet of sewer lines
3) Mechanically removed roots from 0 linear feet of sewer lines.
4) Removed approximately 6 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 68,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP.
8) Continue installing stormwater markers on inlets.
9) Completed final inspection on Eastwood Estates - Section 3.
10) Installed new inlets:
1 - 500 Rose St.
3 - Berkley St. between Liberty St. and Randolph St.
11) Replaced inlets with new precast structures
3 - Monroe St. and Walnut St.
3 - Randolph St. and Berkley St.
12) Installed 1 new 48" sanitary manhole on Berkley St. between Liberty St. and Randolph St.
13) Replaced 2 brick sanitary manholes with precast concrete manholes in alley between Poplar St. and Oakhill Ave.
14) Completed 2 point repairs on the sanitary sewer on Randolph St. in front of the high school.
Superintendent Davidson reported on the
sanitary sewer extension project on Oak Road by Hillcrest Avenue.
Davidson said that the gravity sewer is completed and installed up to
Pratt retail store; the wet well and valve vault have been installed,
but they are still waiting on pumps; they have about 150' of force main
on Hillcrest left and to test the project; they have started
reinstalling culverts and landscaping.
Davidson reported that his department has
completed the construction project in the area of Randolph and Berkley
Streets, although there is still surface work to complete.
Superintendent Davidson reported that his
department has been replacing storm sewer inlets and storm sewers.
Davidson said that they have also been separating some sewers in
several areas around town in accordance with the combined sewer
overflow long term control plan.
Davidson said that Todd Trinkle from IDEM has
contacted him regarding the submitted CSO-L TCP. Trinkle said that IDEM
is in the process of reviewing the plan again and intends to have a
comment letter in two weeks.
Director of Public Works said that he is
working on the IDEM Municipal Separate Storm Sewer System (MS4)
yearly report that is due the end of July.
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JULY 10,2006
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for June 16-30, 2006 and the
claims for July 10,2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:24 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
353
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, JULY 24, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, July 24, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:33 p.m.
Mayor Gary Cook presided for Trustee Greenlee.
City Attorney Simanski, Superintendent Donnie Davidson, Director of
Public Works Rick Gaul and Secretary Hutchings were also present
Trustee Benczik was absent.
Trustees Greenlee and Cook moved and seconded
to approve the minutes of the last regular meeting on July 10, 2006,
and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson said that the sanitary
sevver extension project on Oak Road by Hillcrest Avenue is
progressing, but they are waiting on control panel and pumps for the
pump station. Davidson said that they are waiting for asphalt for some
projects, since they don't have the convenience of getting asphalt on
King Road as they need it. Davidson said that for that reason they try
to coordinate several asphalt jobs at once.
Davidson said that today he received the
review from IDEM for the Combined Sewer Overflow Long Term Control
Plan. IDEM has asked the city to remodel the system using a different
rainfall frequency. IDEM believes that Plymouth falls into a different
region that what the system was modeled with. This could require that
the system be designed for an additional amount of rainfall, which
could result in additional storage requiremen1s and minor corrections
to phase two of the plan. Davidson said that it appears that IDEM has
agreed to give the city five years to complete phases one and two.
Davidson said the combined cost of the two phases is $6,114,000.
Davidson estimated they have reduced the cost of phase one by about
half by completing a lot of the work in-house and within the budget.
Davidson said that he will be submitting all of the in-house work to
IDEM to verify the expenses that they have incurred. He will resubmit
the data that IDEM requested, hopefully within forty-five days.
Director of Public Works Rick Gaul announced
that he has completed the 2005 Municipal Separate Storm Sewer
System (MS4) report.
City Attorney Simanski read Resolution
#2006-267, A Resolution of the Sanitary Board of Trustees Recommending
Approval of the 2007 Holiday Ordinance #2006-1910) and the 2007 Salary
Ordinance (#2006-1911).
Trustees Cook and Greenlee moved and seconded
to adopt Resolution #2006-267, A Resolution of the Sanitary Board of
Trustees Recommending Approval of the 2007 Holiday Ordinance
#2006-1910) and the 2007 Salary Ordinance (#2006-1911). The motion
carried.
Trustees Greenlee and Cook moved and seconded
to allow the salaried payroll for July 1-15, 2006 and the claims for
July 24, 2006 as entered in Claim Register #2006. The motion carried.
There being no further business to discuss,
Trustees Greenlee and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:39 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
354
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, AUGUST 14, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, August 14, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:36 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Director of Public Works Rick Gaul and Secretary Hutchings were also
present.
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on July 24,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson presented the following report for July 2006:
Plant Operations:
1) Total flow in gallons 65,538,428
2) Average daily flow in gallons 2,114,142
3) Monthly average in BOD removal 98.9%
4) Monthly average in TSS removal 97.6 %
5) Monthly average in Ammonia removal 99.0 %
6) Received comment letter from IDEM on the city's CSO-LTCP.
7) Repaired fuel monitoring system that was damaged during thunderstomr on 7-14.
8) Power outage for 9 hours on 7-14 due to storms.
Meetings Attended
7/10/06 Sanitary Board Meeting
7/12/06 Two operators attended NIOA meeting held at Tippecanoe State Park on Low Pressure Sewer Systems
7/14/06 Greenways preconstruction meeting
7/24/06 Sanitary Board Meeting
Collection System:
1) Cleaned 1,495 linear feet of sewer lines.
- 0' during service calls
- 1,495' during preventive maintenance
2) Televised 687 linear feet of sewer lines
3) Mechanically removed roots from 0 linear feet of sewer lines.
4) Removed approximately 15 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 104,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP. The
trunk line on Polk St. is currently being cleaned along with both river
siphons at the Magnetic Park and Cleveland St.
8) Continue installing stormwater markers on inlets.
9) Replaced inlets:
4 - at the intersection of Nursery St. and Thayer St.
2 - at the intersection of S. Michigan St. and Dickson St.
10) Repaired forced main in the 2400 block of N. Michigan St.
Superintendent Davidson said that the pumping
station, gravity sewer, forced main, pumps and control panel on the
sanitary sewer extension project on Oak Road by Hillcrest Avenue have
been installed. NIPSCO is in receipt of the city's agreement to supply
electric service to the pump station. NIPSCO said that service would be
provided within two or three weeks. Barring any problems, he foresees
the houses being connected to the new system within one month.
Davidson said that he has implemented a
notification program for the wastewater treatment department on road
closures, which includes local media, emergency services and other
departments which may be involved. He said that sometimes his
department does not receive sufficient notice from its suppliers and
asked for the public's patience.
Director of Public Works Rick Gaul presented a
request from Contemporary Construction asking that the infrastructure
in Eastwood Estates, Third Section be accepted into the public domain.
Gaul reviewed information and said that the infrastructure and
detention pond is built to standards. The value placed on the sanitary
storm sewer is $109,581.00 and the value on the storm drainage
infrastructure is $78,744.00.
355
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, AUGUST 14, 2006
Trustees Benczik and Greenlee moved and
seconded to accept the infrastructure, contingent upon acceptance by
the other boards. The motion carried.
Trustees Greenlee and Cook moved and seconded
to allow the salaried payroll for July 16-31, 2006 and the claims for
August 14, 2006 as entered in Claim Register #2006. The motion carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:42 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
356
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, AUGUST 28, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, August 28, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:14 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Director of Public Works Rick Gaul and Secretary Hutchings were also
present.
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on August
14, 2006, and to dispense with reading them since they have been
reviewed and found to be correct, motion carried.
Superintendent Davidson reported that the
sewer project on Pennsylvania Avenue that was scheduled to start today
has been delayed due to the rain. His intent is to do as much
construction as possible through Thursday, then backfill the area and
re-open the street to traffic for the weekend.
City Attorney Simanski opened the floor for
discussion on the interlocal agreement between Marshall County and the
City of Plymouth in regards to the construction of the
jail/correctional facility by the county at Pine Road and Jim Neu Drive.
Wastewater Treatment Plant Superintendent Donnie Davidson reviewed the following letter:
8-28-06
Based upon the
concept that sewer connection fees are the actual purchase of capacity
within the Collection System & Treatment Plant, the proposal
appears to address the capacity that would be lost due to the new
facility. This does appear to be a fair and reasonable solution to this
issue.
This is a much better
solution than the County's original request which essentially was "give
us $380,000." This meets both County and City concerns:
County - To reduce original fee by $280,000.
City - The spirit of the rate ordinance is met by the actual lost capacity being paid for the same as previous connections.
I do believe the agreement does need to be adjusted in the best interest of the City of Plymouth and the Wastewater Utility.
By the completion of
the jail project City and County officials may have changed. Along with
change come different ideas on how the property should be used. With
over a quarter of a million dollars in the balance, I feel the
agreement should be more specific and allow little or no wiggle room
from what the City assumed we were receiving.
Please find below a list of items that need to be addressed:
1. The rate ordinance must be amended to reflect the agreement and to address future requests, this
sets a precedent and there will be future requests.
The new sanitary sewer system and lift station shall be extended as approved, to City Standards and
dedicated to the City of Plymouth upon completion.
2. The language in the proposed agreement is very loose, such as:
Recitals C,
"it is the intention".
County Intends to construct a parking lot".
County agrees that it's present intention".
"However, in the event the county does not demolish the existing jail..."
"At the present time, all projects are estimated to be completed by the end of 2008".
3. The language should state the current jail shall be demolished and it shall be demolished within 6
months of occupying the new facility (or whatever would be reasonable time frame).
The existing connection shall be disconnected at the county's expense and the mainline repaired to City
Standards within 30 days after occupying the new facility.
4. Any change of use other than demolition of the current jail would require the proposed plan to be
presented to the City of Plymouth Sanitary Board and Common Council for review and approval, which
would include wastewater discharge volumes and the appropriate tap fees paid.
5. Requirements follow the property's deed, in the event there is a sale of the property.
6. The agreement should not be tied to any other City - County projects. Reasons are City rate payer
dollars vs. tax dollars.
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, AUGUST 28, 2006
7. Using the new jail projected usage of 29,760 gpd less current facility's usage of 21,328 gpd the
difference equals 8,432 gpd. Using the City's current connection fee formula:
8,432 X 4/411 X $1,314 = $107,831.12
The actual fee should be $107,831.12
8. I assume this agreement does not include water tap fees.
If you have questions, contact me at (574)936-3017.
S/ Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
Davidson said, "I did have some issues with
some of the language within the agreement. I felt that it did need to
be specified with a very clear timetable on when certain milestones
will be met, such as the disconnection of the existing sewer tap to the
existing facility. And some other items which Joe has also reviewed and
I've been working with him to adjust the agreement. The difference in
the county proposal $100,000 fee, I do feel that it's important that we
use the same formula which all other customers have used up to this
point. What we have arrived at is the exact difference between what the
current jail is using and what the projected flows are going to be for
the new facility. Back a couple of months ago, Tom and I sat down and
evaluated the current usage of the jail and how we arrived at those
figures, is we used the last twelve months worth of usage to determine
those gallons per day usage. At the last meeting, I was very hesitant
using the 21,000 gallon figure, which everybody seemed to pick up on
and use, but the actual consumption was 21,328 gallons, so although I
used a round number, it does make a considerable difference when we are
talking this type of fee. So that's how there is a difference in the
proposed connection fee compared to what I had come up with."
City Attorney Simanski reviewed items going into the proposed agreement that he's going to do.
Building Commissioner Dennis Emmons said that
he is holding a check from the county in the amount of $240 for the
building permit fee. Emmons said that the fees as of September 1st
are $1,860.
Trustee Benczik questioned whether the
Sanitary Board of Trustees should approve the agreement Benczik
said, 'We went through, many years ago, a rate study, to set the tap
fees. The tap fees, as everybody has heard, are set up so that the
future capacity of the treatment plant is going to be there for future
use. If you have a tap fee for an industrial user and for the jail and
for users of water and water that goes into the sewer, that's there to
be used for capacity in the treatment plant. We have a superintendent
here who has made extraordinary efforts to make sure that the extra
storm water infiltration is taken out of the system, so that gives us
extra capacity. We've hired consultants like Commonwealth Engineering,
who have been working with the system for many years, they know the
system, they've worked with Donnie; they've worked with IDEM and our
rate consultant, H.J. Umbaugh to come up with these charges and tap
fees, and it was made into an ordinance, which to me is a law. So this
wasn't a thing that was thought up lightly. This was done through a lot
of study, many consultants worked on it. We have Donnie and his staff
who have worked on it. So those charges for tap fees are the best thing
that we've got. These rates were adopted. I think when you're trying to
compare the actual sewer usage from the past jail to the proposed jail,
I think that is more of a user type thing, that's how much sewage is
actually going to be put into the system. So if you want to compare
that to tap fees, to me you are comparing apples and oranges. The user
is paying so much per month for the amount of sewage that's going to be
used - that's something that's charged each month, that's what
everybody pays in the city - based on actual usage. When you are
talking about rate charges, that's a totally different system. I don't
think you're looking at the same thing. I think that the tap fee should
be as is. I know that there are other issues that are involved with the
Rightley Ditch and other joint projects that are going on. But from my
standpoint on the sewer board, I
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REGULAR SESSION, SANITARY BOARD OF TRUSTEES, AUGUST 28, 2006
represent the City of Plymouth, and I think that it is not in the best
interest of the City of Plymouth and the taxpayers of Plymouth to go
ahead and waive $180,000 or $280,000 worth of tap fees. That's the
amount of water that they use; that's the rate that was set up; I think
they should pay it. My recommendation would be not to accept the amount
that is in the agreement."
Audience Member Wilson Gerrard agreed, stating
that the county should have to follow the same rate structures as
citizens.
City Attorney Simanski said that in
recognition of the fact that we are dealing with an exceptional
situation because the county will take a structure down that is using
quite a bit of our sewer capacity at this point. He said they will be
removing roughly 21,000 gallons of usage from going into our system,
and replacing it with a facility that is estimated to use 29,000
gallons of usage. The existing jail structure will be removed and we
are asking them to remove the sewer and water taps from that location
so that it will not have the capability of being sold and used and
using up any capacity. Simanski said that the net affect of taking one
facility offline and putting the new facility online is 8,000 gallons
per day.
Superintendent Davidson said, ''The county is
extending service from the existing location in front of the Witt
Corporation, at our last gravity manhole, and they will run a forced
main from that manhole under the ditch back to the access drive to the
jail from Jim Neu Drive; install a lift station; they will also install
a gravity line to the south towards the jail all to city standards. At
this point, the city only has a desire of accepting 400' of that so
that we can also serve a property located adjacent to the jail property
between the ditch and the new jail property. The lift station was
oversized to accommodate all of the outparcels along Jim Neu Drive. I
have explained to the county commissioners that at the time of
extension from that lift station to the west, that will be the same as
subdividing a parcel and they will be required to extend services to
the west to serve those outlots at their expense. Right now the
oversizing does exist and the intent is for the county to install
everything to city standards and dedicate the system to the city. They
estimate the infrastructure improvement to be worth about $180,000."
After verifying that the taps at the existing
jail site would be eliminated, Trustee Benczik said that he understands
the rational of the $107,831.12 sewer tap fee.
Trustee Greenlee make a motion to accept the
new proposal and recommend that the council also accept the interlocal
agreement counterproposal from the City of Plymouth. Trustee Benczik
seconded the motion. The motion carried.
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for August 1-15, 2006 and the
claims for August 28, 2006 as entered in Claim Register #2006. The
motion carried.
There being no further business to discuss,
Trustees Benczik and Greenlee moved and seconded to adjourn the
meeting. Motion carried. The meeting adjourned at 6:43 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
359
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, SEPTEMBER 11, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, September 11, 2006,
immediately following the Water Works Board of Trustees meeting in
the Council Chambers of the City Building, 124 N.Michigan Street,
PIymouth, IN The meeting was called to order at 6:14 p.m.
Mayor Gary Cook presided for Trustees Greenlee
and Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Director of Public Works Rick Gaul and Secretary Hutchings were also
present.
Trustees Benczik and Greenlee moved and
seconded to approve the minutes of the last regular meeting on August
28, 2006, and to dispense with reading them since they have been
reviewed and found to be correct, motion carried.
Superintendent Davidson presented the following report for August 2006:
Plant Operations:
1) Total flow in gallons 66,352,940
2) Average daily flow in gallons 2,140,417
3) Monthly average in BOD removal 98.9%
4) Monthly average in TSS removal 96.2%
5) Monthly average in Ammonia removal 99.1%
6) Clyde Avery, Marshall Co. Emergency Management Director provided
NIMS training on 8-2. All employees have completed the required testing.
7) Repaired walls on both bio-roughing towers.
8) Cleaned aeration system using hydrochloric gas.
9) Flow meters calibrated 8-8-2006.
10) Lightning damaged the lift station monitoring system (SCADATA) on 8-9-2006.
11) Provided a plant tour for approximately 18 Plymouth building trades students on 8-30.
Meetings Attended
8/7/06 Budget Workshop
8/9/06 Two men attended NIOA meeting at Potato Creed on 'Water is Life".
8/11/06 Sanitary Board Meeting
8/15/06 Stormwater Utility
8/21/06 Marshall County Jail tap fees
8/22/06 Three men attended meeting on the changes in diesel fuel, presented by Fulton-Marshall LP
8/28/06 Sanitary Board Meeting
Collection System:
1) Cleaned 4,486 linear feet of sewer lines.
- 0' during service calls
- 4,486' during preventive maintenance
2) Televised 1,156 linear feet of sewer lines
3) Mechanically removed roots from 2,286 linear feet of sewer lines.
4) Removed approximately 0 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 14,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP. The
trunk line on Polk St. is currently being cleaned along with both river
siphons at the Magnetic Park and Cleveland St.
8) Completed installing stormwater markers on inlets.
9) Replaced inlets:
2 - at the intersection of North St and Plum St.
1 - at the intersection of Pennsylvania Ave. and Liberty St.
1 - at the intersection of Michigan St. and Charles St.
1 - at the intersection of Water St. and Washington St.
1 - at 308 E. Garro St.
10) Installed forced main at the Ferndale St. pump station.
11) Selge Construction connected force main to City sewer from the Pretty Lake Conservancy District.
12) Started replacing sanitary manholes and main line in the 700 block of Pennsylvania Ave.
13) Replaced existing manhole and 100' of 8" sanitary sewer at Liberty St. and LaPorte St.
14) Disconnected resident from storm sewer and reconnected to the correct sanitary sewer in the 100 block of N. 3rd St.
Superintendent Davidson reported that the
sanitary sewer repair project on Pennsylvania Avenue has been delayed
for a couple of days due to rain, but he anticipates completing the
project this week.
Davidson reported that Selge Construction, the
contractor for the Pretty Lake Conservancy District, has made
connection to the city's mainline sewer at Tall Oaks Subdivision and
plan to connect the homes in the next couple of weeks. Davidson said
that at that time his department would begin receiving wastewater from
the conservancy district
360
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, SEPTEMBER 11, 2006
Trustees Greenlee and Benczik moved and
seconded to allow the salaried payroll for August 16-31, 2006 and the
claims for September 11, 2006 as entered in Claim Register #2006. The
motion carried.
John Julien, Umbaugh and Associates, presented
written information to the board regarding the proposed storm water
utility, which will fund the new state and federal mandates regarding
storm water. Julien said that the council would be considering
ordinances regarding the storm water utility and rates.
Julien said that the department heads do an
excellent job of staying ahead of the curve, and doing it in a very
cost-effective way that meets the requirements.
Davidson said that the storm water utility
will be under the jurisdiction of the Sanitary Board of Trustees, but
the department will be managed by Rick Gaul. Davidson stressed that
presently they are only addressing water quality issues, not water
quantity issues.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:50 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
361
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, SEPTEMBER 25. 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, September 25, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:19 p.m.
Mayor Gary Cook presided for Trustee
Greenlee.. City Attorney Simanski, Superintendent Donnie Davidson,
Assistant Superintendent Larry Hatcher and Director of Public Works
Rick Gaul were also present. Deputy Clerk-Treasurer Xaver was
present in the absence of Secretary Hutchings. Trustee Benczik was
absent.
Trustees Cook and Greenlee moved and seconded
to approve the minutes of the last regular meeting on September 11,
2006, and to dispense with reading them since they have been reviewed
and found to be correct, motion carried.
Superintendent Davidson reported that the
sanitary sewer repair project on Pennsylvania Avenue has been delayed
due to the concrete contractor reinstalling curbs. He estimated the
contractors will be completing the project in about a week.
Davidson reported on the Oak Road/Hillcrest
Avenue construction project Nipsco energized the lift station today, so
the department is able to begin connecting homes and businesses to the
new lift station.
Trustees Greenlee and Cook moved and seconded
to allow the salaried payroll for September 1-15, 2006 and the claims
for September 25, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Cook and Greenlee moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:22 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
GaryCook, President
Sanitary Board of Trustees
|
362
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, OCTOBER 9, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, October 9, 2006, immediately
following the Water Works Board of Trustees meeting in the Council
Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN.
The meeting was called to order at 6:19 p.m.
Mayor Gary Cook presided for Trustees Greenlee and
Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Assistant Superintendent Larry Hatcher, Director of Public Works Rick
Gaul and Secretary Hutchings were also present.
Trustees Benczik and Greenlee moved and seconded to
approve the minutes of the last regular meeting on September 25, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
Superintendent Davidson presented the following report for September 2006:
Plant Operations:
1) Total flow in gallons 58,534,752
2) Average daily flow in gallons 1,951,158
3) Monthly average in BOD removal 99.3%
4) Monthly average in TSS removal 97.2%
5) Monthly average in Ammonia removal 98.7%
6) Influent and effluent flow meters calibrated with telemetry on 9-26-2006.
7) Completed employee evaluations.
8) Replaced flow control valves on aerobic digesters.
Meetings Attended
9/11/06 Sanitary Board Meeting
9/18/06 Street bid opening
9/25/06 Sanitary Board Meeting
9/28/06 Flow meter start-ups for the Pretty Lake Conservancy District.
9/29/06 Pre-construction meeting with Rieth-Riley on street projects.
Collection System:
1) Cleaned 2,313 linear feet of sewer lines.
- .0 during service calls
- 2,313' during preventive mainentance
2) Televised 275 linear feet of sewer lines
3) Mechanically removed roots from 0 linear feet of sewer lines.
4) Removed approximately 0 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 4,500 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 13 pumping stations.
7) Continuing with the cleaning & inspection of the city owned
sanitary sewer system, in accordance to the submitted CSO-L TCP. The
trunk line on Polk St. is currently being cleaned along with both river
siphons at the Magnetic Park and Cleveland St.
8) Replaced inlets:
2 - at the 100 block of W. Jackson St.
1 - at the intersection of Pennsylvania Ave. and Earl St.
1 - at the intersection of LaPorte St. and Center St.
9) Repaired one existing inlet on Baker St.
10) Adjusted one manhole casting on Baker St
11) Completed replacing 2 sanitary manholes and 322' of main line in the 700 block of Pennsylvania Ave.
Superintendent Davidson reported that Pennsylvania Avenue has been paved and the project is complete.
Davidson said the final inspection on the Oak
Road/Hillcrest Avenue pump station has taken place; everything is
operational and four of the homes on the old line will be converted to
the new station in the next couple of weeks.
Trustees Greenlee and Benczik moved and seconded to
allow the salaried payroll for September 16-30, 2006 and the claims for
October 9, 2006 as entered in Claim Register #2006. The motion carried.
Mark Sullivan, Commonwealth Engineers, presented
Contract Change Order No. 1 for the Oak Road Sanitary Sewer Extensions
| Description of Changes |
Decrease
In Contract Price |
Increase
In Contract Price |
| 1. Raise Lift Station Grade to be even with Oak Rd. |
|
$ 1,625.00 |
2. Remove bad soil from beneath Wet Well and
Valve pit and replace with stone base |
|
$ 1,189.00 |
| 3. As-built quantities adjustment |
$ 1,630.50 |
|
363
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, OCTOBER 9, 2006
| Totals |
$ 1,630.50 |
$ 2,814.00 |
| Net Change in Contract Price |
|
$1,183.50 |
Justification
1. The Original
design plans showed the top of the Oak Rd. Lift Station approximately
1.5 feet lower than the existing elevation of Oak Rd. This created a
slight downhill grade from the road to the lift station. During winter
months, this may have made access tricky. The station elevation was
raised 1.5 feet to match the road. Additional backfill material was
required to raise the grade. The net result was an increase in contract
cost of $1,625.00
2. During excavation
of the new wet well and valve pit, unstable soil was discovered. This
soil was very wet and organic and not suitable to set the structures
upon. The unsuitable material was removed and additional stone base
material was added to make a stable base. The net result was an
increase in contract cost of $1,189.00.
3. As-built quantities adjustment Final as-built quantities resulted in a project cost savings of $1,630.60.
Trustees Benczik and Greenlee moved and seconded to
approve the change order as submitted. The motion carried.
Sullivan then presented a proposed Certificate of
Substantial Completion on the Oak Road Sanitary Sewer Extension Project
for Beer & Slabaugh, Inc. Sullivan said that there are items that
need to be taken care of on the punch list. Sullivan said that the
contractor has currently been paid in full except for the retainage,
which is approximately $6,800.00. Sullivan said that the retainage
amount is more than sufficient to pay for the items on the punch list.
Sullivan said that the contractor told him he would be here next week
to take care of the punch list items. Sullivan said that after that is
done, Superintendent Davidson will recommend releasing the retainage.
Sullivan recommended that the board consider issuing a Certificate of
Substantial Completion to Beer & Slabaugh, Inc. as of October 9,
2006.
Trustees Benczik and Greenlee moved and seconded to
approve the request to issue a certificate of substantial completion
effective October 9, 2006. The motion carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:15 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
364
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, OCTOBER 23, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, October 23, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:10 p.m.
Mayor Gary Cook presided for Trustees Greenlee and
Benczik. City Attorney Simanski, Superintendent Donnie Davidson,
Assistant Superintendent Larry Hatcher, Director of Public Works Rick
Gaul and Secretary Hutchings were also present.
Trustees Benczik and Greenlee moved and seconded to
approve the minutes of the last regular meeting on October 9, 2006, and
to dispense with reading them since they have been reviewed and found
to be correct, motion carried.
Trustees Greenlee and Benczik moved and seconded to
allow the salaried payroll for October 1-15, 2006 and the claims for
October 23, 2006 as entered in Claim Register #2006. The motion carried.
Pam Guard, 722 N. Michigan Street, reviewed the following information with the board:
September 25,2006
To Whom It May Concern:
When we purchased our home on March 31, 2004 it was divided into 3 rental units.
As of September 1,
2006 we have eliminated one of the rental units. Therefore, my family
lives in one unit and I have 1 renter, making this a 2 unit home.
Please adjust our water, waste water and trash bill to reflect the change.
Guard said that from April 2004 until August 2005 she was charged for four units.
Trustee Benczik asked how that is charged and asked
Building Commissioner Emmons if he would check to verify the number of
units at the building.
Clerk-Treasurer Hutchings said that there is a base fee per unit for the wastewater.
Building Commissioner said that he was notified in
September 2006 that Guard wanted him to inspect the residence, because
the city office cannot change the billing until verification takes
place. Emmons said that on September 25, 2006 he did verify that there
are two apartments.
Guard said that her bill has not been revised. She
asked that her information be updated to show two units at 722 N.
Michigan as of September 1, 2006.
Cook asked if she was asking for everything to be placed to two units for that address at the present time.
Guard replied, "Yes."
Cook moved to show that the bills reflect the
billing of two units at 722 N. Michigan Street effective September 23,
2006.
Guard asked if they would be able to revise it.
Hutchings said that the letter was dated September
25, 2006, so Mrs. Guard was billed for September usage at the previous
number of units. The bill for October's usage will reflect two units.
Cook modified his motion to change the billing to
be for two units at 722 N. Michigan Street to be effective the date of
Guard's letter, September 25, 2006. Trustee Benczik seconded the
motion. The motion carried.
Hutchings stated that the next billing, for October
2006, would be sent around November 20th. She verified with the board
that the bill that was sent in October 2006 stands as billed. Cook
verified that.
Hutchings noted that she had also received the following letter from Dennis Emmons:
To Whom It May Concern
At the Plymouth Water Department
The property located
at 1016 N. Michigan St., Plymouth, Indiana 46563 is not a duplex.
Please make the necessary changes to your records.
365
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, OCTOBER 23, 2006
S/ Dennis Emmons,
Building Commissioner
Dated: 9/25/06
cc: Mayor Gary Cook
Pam Sarber, RE/MAX Oak Crest Realty
Mark Sullivan spoke regarding the Hoham Drive Sewer
Project and the Oak Road Sewer Project. Sullivan presented a summary of
the engineering money that was spent on the job. Sullivan requested
that the city transfer some money within the budgets, but it will not
make the price go up. He asked to increase the bidding and construction
engineering budgets for the Oak Road Sewer Project.
October 23, 2006
City of Plymouth
Sanitary Board of Trustees
City Hall
124 North Michigan Street
Plymouth, Indiana 46563
Attn: Mr. Gary Cook, Mayor
RE: Engineering Amendment
Hillcrest / Oak Road Sewer Contract
Gentlemen:
This is to request an
increase to the Bidding and Construction Engineering budgets for the
above noted project. The amounts of the increase are shown below.
Additionally, you can see from the table below, the overall project
costs are under budget.
|
|
Project |
Budgets
|
|
|
|
Hoham |
Sewer |
Oak Road |
Sewer |
|
|
Contract |
Spent |
Contract |
Spent |
Increase |
| Bidding |
$4,500.00 |
$3,407.07 |
$4,500.00 |
$8,048.91 |
($3,548.91) |
Construction
Engineering |
4,000.00 |
1,249.31 |
6,000.00 |
8,825.42 |
(2,825.42) |
| Inspection |
15,000.00 |
4,545.77 |
25,000.00 |
13,697.88 |
|
| Totals: |
$23,500.00 |
$9,202.15 |
$35,500.00 |
$30,572.21 |
|
| Balances: |
$14,297.85 |
|
$4,927.79 |
|
|
The reason for the
need to increase the budget is due to the project being quoted three
(3) times during different time frames. The increase in Construction
Engineering was again affected by the project being built in two
phases, the changing of the lift station location design from the
school property to the Felix property and the resulting land
acquisition.
If this increase is acceptable to the Board, please indicate as much by signing this letter below.
Trustees Benczik and Greenlee moved and seconded to approve the amendment as proposed. The motion carried.
Guard asked if she would be reimbursed for the
sixteen months that she was overcharged, beginning April 2004, and said
that is what she is asking for.
Cook said that his motion did not allow for
reimbursement. Cook said that he could check into it and call her.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:23 p.m.
Toni l. Hutchings, lAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
366
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, November 13, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:07 p.m.
Mayor Gary Cook presided for Trustees Greenlee and
Benczik. City Attorney Simanski, Director of Public Works Rick Gaul and
Secretary Hutchings were also present. Superintendent Donnie Davidson
was out of town at a seminar.
Trustees Benczik and Greenlee moved and seconded to
approve the minutes of the last regular meeting on October 23, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
The following report was submitted for October 2006:
Plant Operations:
1) Total flow in gallons 60,091,384
2) Average daily flow in gallons 1,938,432
3) Monthly average in BOD removal 99.3%
4) Monthly average in TSS removal 97.0%
5) Monthly average in Ammonia removal 96.9%
6) Influent and effluent flow meters calibrated with telemetry on 10-24-2006.
7) Land applied 1,613,400 gallons (185.6 dry tons) of biosolids to local farm field, which is utilized for the fertilizer use.
8) IDEM's James Weingart visited our facility on 10-2 to inform us of
the technical assistance his agency has to offer at no charge to the
community.
9) Rebuilt 3 - 2" non potable hydrants.
10) Repaired flush lines on scum collection equipment to both primary clarifiers.
11) Laborer Jason Wallace took his IDEM Class 2 Municipal Wastewater exam on 10-12 in Elkhart, IN.
12) Winterized all equipment and operations at the wastewater facility.
13) On 10-17 Mark Styers, Gibson Insurance Co. performed a facility
safety inspection. Several minor areas were suggested for
modifications. All items the on the list have been addressed.
Meetings Attended
1019/06 Sanitary Board Meeting
10/23/06 Sanitary Board Meeting
10/24/06 "Addressing Storm Water Issues" conducted at the Swan Lake
Resort in Plymouth, provided by IACT Municipal Management Institute.
Collection System:
1) Cleaned 3,095 linear feet of sewer lines.
- 1,710' during service calls
- 1,385' during preventive maintenance
2) Televised 4,379 linear feet of sewer lines
3) Mechanically removed roots from 3300 linear feet of sewer lines.
4) Removed approximately 10 tons of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 31,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 15 pumping stations.
7) Completed asphalt paving after sanitary sewer project in the 700 block of Pennsylvania Ave.
8) Installed 20 benchmarks in the central part of the city.
9) Received start-up training and performed the site inspection on the
new lift station and sewer extension project located in the Oak Rd /
Hillcrest Ave. area on 10-4.
10) All punch list items were completed on the above referenced project on 10-30.
11) 4 homes were removed from existing sewers and reconnected to the sanitary sewer on the above project.
12) The Pretty Lake Conservancy District went on line 10-20-2006. The
City is now receiving wastewater from the district as homes connect to
the new system.
Director of Public Works Rick Gaul reviewed the following information with the board:
November 7,2006
Sanitary Board,
Mr. & Mrs.
William Emery of 14680 Candie Lane and Mr. & Mrs. Donald Massing of
14678 Candie Lane requested to connect to the City of Plymouth
collection system. The initial request was in early March of 2006 and
the City has required the Emery's & Massing's to follow our current
policy, which was adopted 6-13-2005.
The request is again
very unique since the two owners share a condominium and is part of a
condominium association, which has limited authority on land use. The
condominium is not contiguous to the City's boundaries however the
Condominium Association's property is contiguous to current boundaries.
Mr. Emery has attempted to follow the policy as closely as possible, which are displayed in the policy checklist below.
- Formal request for annexation - attachment A.
367
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13,2006
- Request for annexation was denied on 6-12-06 by the City of Plymouth Common Council.
- Hardship request 6-26-06 for reasons of environmental impact - attachment B.
- Documented environmental conditions - attachment B.
- County Board of Health opinion - attachment B.
- Engineer evaluation - attachment C & D.
- Main line gravity sewer is not an option due to inadequate slope from the property to the existing city owned main.
The Emery's and
Massing's appear to have provided the necessary documentation, which
indicates that for the long term environmental well being of their
property and adjacent properties, the best solution would be to connect
to the City's collection system. The main difference in this request
and previous requests is that this request is dealing with a failed
system and recent denied requests were expansion related.
If the request is
approved it is strongly recommended that if there are future requests
from within the condominium association, the City denies these requests
for individual systems. Based upon information received, it is possible
there are septic system issues throughout the immediate area, which are
either being ignored or have not fully developed.
Residents in the
condominium association have turned down the request for annexation and
the services provided, so if additional requests are presented the
requests should be directed toward annexation, which would also include
the Emery's and Massing's This would provide the collection of
wastewater in a centralized system which meets City standards and
eliminate undesired individual lines.
If approved, the
contract with the Emery's and Massing's should be consistent with the
contract the City currently has with the Pretty lake Conservancy
District which includes approval to annexation which follows the
property and additional language that would be appropriate for an
individual residential connection.
S/ Donnie Davidson, Superintendent
City of Plymouth Wastewater Department
Attachment A
Request for Annexation
Honorable Gary L. Cook
Mayor, City of
Plymouth
May 4, 2006
We the undersigned
are hereby making a formal request for annexation to the City of
Plymouth. The purpose of this request is to allow for us, as customers
living outside the city limits, to connect to the Plymouth Municipal
Wastewater Utility.
Our house is a single
structure divided into two living units (condominiums). We have
separate addresses of 14678 (Massing) & 14680 (Emery) Candie lane,
Plymouth, IN 46563. We have a single well & septic system which are
shared by both units. In the past year we have had to have the septic
system pumped out twice due to a system failure.
We have been advised
by Stone Construction and the Health Department that getting connected
to the Plymouth Utility is our only viable option. They have indicated
that replacement of the existing septic system, in its present
location, would not change our problem. We don't have any other place,
on our property, to put a new system. Also, we are landlocked and there
is no nearby available property, to purchase, for the establishment of
a new system.
Please see the attached documentation in support of this request.
Thank you for your time and consideration.
Sincerely,
S/ Donald D. Massing
S/ William H. Emery
S/Marjorie A. Massing
S/Janet H. Emery
14678 Candie Lane
14680 Candie Lane
Plymouth, IN 46563
Plymouth, IN 46563
Annexation Survey Summary
|
Properties |
Surveyed |
For |
Against |
| Acorn Drive |
8 |
7 |
0 |
7 |
| Candie Lane |
11 |
10 |
4 |
6 |
| Totals |
19 |
17 |
4 |
13 |
368
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13,2006
ANNEXATION SURVEY
At this time, would you be in favor of annexation into the city of Plymouth?
YES
NO
1 - S/ William Emery
1 - S/Don Towle
14680 Candie Lane
14711 Acorn Drive
2 - S/ Virginia
Bullock
2 - S/ Beverly Lilley
14699 Candie Lane
14730 Candie Lane
Plymouth, IN
3 - S/Donald Massing
3 - S/Ann Fetzer
14678 Candie Lane
14697 Candie Lane
4 - S/ Mary Lou
McCarthy
4 - S/ James R. Snyder
14704 Candie Lane
14729 Candie Lane
5 - S/ Mr.
& Mrs. R. Benefil
14659 Candie
Lane
Plymouth, IN
46563
6 - S/ Phyllis
N. Burris
14702 Candie
Lane
Plymouth, IN
46563
7 - S/
Jane Mannon
14710 Acorn Drive
(No but
didn't wish to sign)
ANNEXATION SURVEY
At this time, would you be in favor of annexation into the city of Plymouth?
YES
NO
8
- S/ Shirley Harner
14652 Candie Lane
9
-S/ Chester Sroka
14671 Acorn Drive
10 - Hedwig Wiers
14672 Acorn Dr
11 - Bonita Gehring
14673 Acorn Dr
12 - Nancy Bannon
14713 Acorn Dr
13
- Slavica Stoyanovich
14712 Acorn Dr
Mayor Gary Cook
Plymouth, IN 46563
June 16, 2006
As per Councilman
Garner's request, I located and contacted, by phone, the owners of the
20 acre field located south & east of the Tall Oak subdivision.
They are Harold & Anna Mae Gay, 12854 Northants Circle, Carmel, IN
46032 (317-575-9344).
Mr. Gay passed away 3
months ago and Mrs. Gay has since been diagnosed with cancer. Because
of her present personal situation and the subsequent tax increase on
the property, she stated that she is not interested in being annexed in
to the city.
She also stated that C & T Construction (Schoff brothers) have a first option on buying the property.
Sincerely submitted,
S/ William H. Emery
14680 Candie Lane
Plymouth, IN 46563
cc: Don & Marge Massing
self
369
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13, 2006
October 17, 2006
The septic system
which services the home at 14678 & 14680 Candie lane is failing.
There is no space on the properties for installation of a new system.
The home owners, Don & Marge Massing and Bill & Jan Emery, are
petitioning the city of Plymouth for an emergency hook-up to their
sewer system. Prior to acting on their petition, the city would like to
know if it would be possible to place a leech field in any of the
common grounds of the association.
We the board members
of the Tall Oaks Condominium Association deny the use of common grounds
for this purpose because none of the areas in question are appropriate
for this type of use due to the following:
1) Some already contain leech fields.
2) Some contain wells.
3) Some have soil (clay) not conducive for a field.
S/Nancy Bannon
S/Chester Sroka
President
Board Member
S/Beverly Lilley
S/Heddy Wiers
Treasurer
Board Member
S/ Pam Thomas
S/Jan Emery
Secretary
Board Member
(the following is taken from the minutes of the Common Council meeting of June 12, 2006)
Don and Marjorie
Massing, 14678 Candie lane and Bill and Jan Emery, 14680 Candie Lane,
were present regarding their request for annexation as presented at the
May 22nd council meeting.
At the May 22nd
council meeting the council asked the petitioners to survey their
neighbors to determine their wishes regarding annexation. Out of
nineteen properties, seventeen were surveyed, with four property owners
being in favor of annexation and thirteen property owners against
annexation.
Councilmen Ripley and
Greenlee moved and seconded to deny the request because the land is not
contiguous to the City of Plymouth and it cannot become contiguous
because there are not enough adjoining land owners in favor of the
annexation to make the property contiguous. The motion carried. This
will allow them to pursue the other steps of the policy.
Attachment B
Marshall County Health Dept.
Marshall County Building
112 W. Jefferson Street, Room 103
Plymouth, IN 46563
May 11, 2006
Mr. William Emery
14680 Candie Lane
Plymouth, IN 46563
Dear Mr. Emery:
You and Mr. Massing
own a duplex at 14680 and 14678 Candie lane. You stated the septic is
starting to fail and you provided two reports from Creed Septic Systems
Specialist. Creed pumped the septic tank on Jan. 4, 2005 and on Oct.
13, 2005; both times Creed noted a failed system. In October he further
stated that he was getting 'a lot of run back'.
You had Mr. Stone out
to evaluate the property for a repair and he recommended hooking to
city sewer if possible. The City of Plymouth has asked for a statement
by this department on the repair options. While this department would
try a repair over condemning the property, a repair permit would note
the property has severe limitation for a septic system that makes it
function questionable and if possible a sewer or other off lot system
should be found. My recommendation is to hook to sewer.
The current system is
behind the duplex. From the beginning things did not go according to
plan. The septic permit was issued in 1986 for a trench system sized at
1480 square feet and restricted to the back of the lot. The permit had
to be modified, a note on the permit indicates a 70 foot set back
(front) reduced the space for the septic system. The system was changed
to a bed of 2225 square feet. Beds are more compact, however one loses
the sidewall area of the trenches and to compensate beds are typically
increased in size by half. All available space in the back was used.
The lack of space is
a major limitation for a repair. The property is approximately 136 by
132 feet. With the set backs from buildings and property lines about 21
feet of usable space is behind the duplexes. The sides have less space
probably around 5 to 10 feet. The front has a bit more space however
the well isolation distance takes out almost all of the space. Even if
the well is moved the two driveways in front chop up the space too much
to install an adequate system; the front was also deemed unsuitable on
the 1986 permit.
The 1986 permit was
for two (two-bedroom) units, current GIS information indicates they are
two (three-bedroom) units. Septics are sized by the number of bedrooms
and a larger system with a pump should now be installed. Using the 186
sizing (probably outdated) the current
370
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13, 2006
system would ideally be 2220 square feet of trench or 3330 square feet of bed. It is unlikely this would fit on the property.
The current system is
barely meeting the isolation distance from the building and property
line. A new system in this area would have to go back in the same spot
in which the soil is not adequately accepting the effluent. Proper
septic design would be to avoid using the same area that the failed
system is occupying.
Surface water run off
is another problem. The septic are is sandwiched between the buildings
and higher ground to the north and west. Water runs off the higher
ground and hits the relatively level ground of the septic area before
moving off to the east. During and after a rain event surface water is
being directed on the septic area. The septic area is in effect doing
double duty trying to take the water from the dwellings plus additional
load of surface water. This water combination is a significant hardship
on any septic and good practice would be to avoid such an area.
While some
alternatives system might have a slight advantage in one area or
another the net result would not significantly improve the outcome.
Lack of space, surface run off, and being placed in the same area as
the failing system, would be just as likely to adversely affect an
alternative system as a it would a conventional system.
In my opinion this
lot has significant limitations for a septic that can not adequately
overcome by any septic systems. My recommendation would be to hook to a
sewer if available.
Sincerely,
S/ Wesley Burden
MCHD Administrator
CC: Mr. Donald Massing
14678 Candie Lane
Plymouth, IN 46563
Attachment C
Strang & Associates
Consulting Engineers
703 Dickman Street
Plymouth, IN 46563
10/4/06
Bill Emery
14680 Tall Oaks Estates
Plymouth, IN 46563
Dear Mr. Emery,
I am responding to
your request for options regarding sewage disposal for you and Don
Massing. It is my understanding that you both share the same septic
system as a duplex. It is my opinion that an onsite sewage disposal
system is not feasible for your lot based on my visit to the site on
10/2/06. Your current septic disposal system located in the back yard
is undersized. Runoff from the neighboring lots to the West and North
are further complicating the problem and causing the system to fail. No
more back yard space is available as the current system takes up
the entire back yard. Based on our experience dealing with technologies
such as drip irrigation systems, infiltrators, mound septic systems,
and conventional systems, the front yard is too small to place an
adequately sized system. At this time, no long term onsite solution is
available.
There are only three
other options; Pump and Haul, Offsite treatment, and Tying into the
City Sewer. Pump and haul is not an economical long term solution.
Pumping sewage to a purchased offsite property would not be economical
either. The only viable option is to tap into the City of Plymouth's
Sewer. There is more than one way to do this by either going down the
back property line or the Front Road Right of Way. You have two
potential ways of piping, by gravity sewer or pump and pressurized
piping. Field work will be needed to verify the feasibility of a
gravity sewer lateral. I recommend having a design professional
familiar with these types of construction design either system. I also
recommend doing a cost analysis to find the best option.
If you have any questions, concerns, or require more information please contact us at your convenience.
Sincerely,
S/Dan Sellers P.E.
Attachment D
Strang & Associates
Consulting Engineers
703 Dickman Street
Plymouth, IN 46563
10/19/06
371
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 13, 2006
Plymouth Wastewater Dept
Attn: Donnie Davidson
900 Oakhill Avenue
Plymouth, IN 46563
Dear Mr. Davidson,
On behalf of Mr. Bill
Emery of Candie lane, I am submitting some additional information
concerning his request for emergency hookup to City sewer. After
investigating the ground owned by the Tall Oaks Condominium
Association, a properly sized leach field for the Condo units owned by
Mr. Emery and Don Massing will not physically fit into any ground owned
by the Association. Limiting factors are 50' setbacks from existing
wells, evidence of disturbed soil, and records of existing leach
fields. The Condo Association has also denied Emery's request to use
the common grounds as an offsite means of sewage disposal.
The only ground that
is physically fit for a drainage leach field is the farm field to the
east. This field remains unavailable to Mr. Emery as it has a condition
of First Right to Buy by another entity. Pump and Haul is not a long
term solution accepted by the State. Connecting to the city sewer is
now Emery's only option.
I have advised Mr.
Emery that he must design such a hookup to the sewer conducive to the
annexation of his and other properties. He also understands that he
cannot contest annexation.
If you require further information to have additional concerns please contact me as you are able.
Sincerely,
S/ Dan Sellers P. E.
CC: Bill Emery
Trustee Benczik asked if the Emerys and Massings had received this letter.
They replied that they had not received a copy of the letter.
Benczik asked them if they are aware of any other
properties that are having problems with septic systems at this time.
Mr. Emery said that he has heard talk, but
officially is not aware of any more homes with problems at this time.
Benczik said that even if the city approves the
request, there are inspections and agreements that would need to be
completed.
Trustees Greenlee and Benczik moved and seconded to approve the request for service. The motion carried.
Trustees Cook and Benczik moved and seconded that
if there is another situation that arises based upon environmental
issues, those properties will be required to be annexed and the system
will need to be sized large enough to accommodate the whole condominium
association. The motion carried.
Benczik asked that the condominium association
board members receive individual notice (board minutes) informing them
of this stipulation.
Hutchings agreed to send the minutes to the condominium board members.
City Attorney Simanski said he would prepare the contract.
Trustees Greenlee and Benczik moved and seconded to
allow the salaried payroll for October 16-31, 2006 and the claims for
November 13, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:26 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
372
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, NOVEMBER 27, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, November 27, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:07 p.m.
Mayor Gary Cook presided for Trustees Greenlee and
Benczik. City Attorney Simanski, Director of Public Works Rick Gaul,
Superintendent Donnie Davidson and Secretary Hutchings were also
present.
Trustees Benczik and Greenlee moved and seconded to
approve the minutes of the last regular meeting on November 13, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
Superintendent Donnie Davidson reported that the
Pretty Lake Conservancy District has been connected to the city's
system. To date, there are seventeen homes connected to the system,
there are 103 more connections that have to be made by July 1st.
Davidson said that he is gathering information for
the Emery/Massing sewer connection agreement and should have that
information to the city attorney later this week. Davidson said he
would like to have the agreement for the board's consideration at the
December 11th meeting.
Trustees Greenlee and Benczik moved and seconded to
allow the salaried payroll for November 1-15, 2006 and the claims for
November 27, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:10 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
373
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, DECEMBER 11, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Monday, December 11, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:05 p.m.
Mayor Gary Cook presided for Trustee Benczik. City
Attorney Simanski, Director of Public Works Rick Gaul, Superintendent
Donnie Davidson and Secretary Hutchings were also present. Trustee
Greenlee was absent.
Trustees Benczik and Cook moved and seconded to
approve the minutes of the last regular meeting on November 27, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
The following report was submitted for November 2006:
Plant Operations:
1) Total flow in gallons 54,926,856
2) Average daily flow in gallons 1,830,895
3) Monthly average in BOD removal 99.3%
4) Monthly average in TSS removal 97.1%
5) Monthly average in Ammonia removal 99.2%
6) IDEM inspection of the plant and collection system by Mark Kuss on 11-14 and 11-15.
7) Relocated the Department of Public Works to the Wastewater Facility.
8) Received 3 awards at the 2006 Indiana Water Environmental Annual Conference
- Biosolids Award (Operating Projects)
9) Preventive Maintenance Program - Electrical testing of all plant and lift station motors, wiring and motor control centers.
Meetings Attended
11/13-11/14/06 2 men attended the Indiana Water Environment Annual Conference
11/15/06 3 men attended the Indiana Water Environment Annual Conference
11/27/06 Sanitary Board Meeting
Collection System:
1) Cleaned 3,535 linear feet of sewer lines.
- 1,893' during service calls
- 1,642' during preventive maintenance
2) Televised 353 linear feet of sewer lines
3) Mechanically removed roots from 651 linear feet of sewer lines.
4) Removed approximately 1 ton of silt and debris during cleaning and inspections of sanitary sewers.
5) Used approximately 10,000 gallons of potable water during sewer cleaning.
6) Performed routine maintenance on 10 CSO and 15 pumping stations.
7) The Pretty Lake Conservancy District went on line 10-20-2006. The
City is now receiving wastewater from the district as homes connect to
the new system. As of 11-30-2006, 16 homes have been connected.
8) Mapping, inspecting and generating elevations of all utility
structures in the southern part of the city. This information will be
used for modeling the city's CSO and Stormwater flows by incorporating
the information into the city's GIS.
Superintendent Donnie Davidson reported on the
combined sewer overflow plan that has been submitted and reviewed by
IDEM. Davidson said that the public comment period ended about two
weeks ago so he hopes to have that information from IDEM by the end of
the year. He will then solicit proposals for engineering work on the
treatment plant, provided it was accepted as presented.
Trustees Cook and Benczik moved and seconded to
allow the salaried payroll for November 16-30, 2006 and the claims for
December 11, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Benczik and Cook moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:07 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
374
REGULAR SESSION, SANITARY BOARD OF TRUSTEES, DECEMBER 27, 2006
The Sanitary Board of Trustees of Plymouth,
Indiana, met in regular session on Wednesday, December 27, 2006,
immediately following the Water Works Board of Trustees meeting in the
Council Chambers of the City Building, 124 N. Michigan Street,
Plymouth, IN. The meeting was called to order at 6:11 p.m.
Mayor Gary Cook presided for Trustee Greenlee. City
Attorney Simanski, Director of Public Works Gaul, Superintendent
Davidson and Secretary Hutchings were also present. Trustee Benczik was
absent.
Trustees Greenlee and Cook moved and seconded to
approve the minutes of the last regular meeting on December 11, 2006,
and to dispense with reading them since they have been reviewed and
found to be correct, motion carried.
Superintendent Davidson presented a draft copy of
updated sewer standards to the board. Davidson said that it has been
several years since the standards were updated and there have been
updates in material use and installation techniques which need to be
added to the standards. They are attempting to address the unique
situations that have occurred over the years to provide consistency for
the various requests. He asked for the members to review the draft and
forward any comments to him.
Davidson presented the following information to the board:
The City of Plymouth Wastewater Department is a member of the Northern
Indiana Operators Association. The association is made up of Indiana
Certified Wastewater Operators and Engineers. The purpose of the
organization is to provide training to operators, regulatory updates,
operator assistance, community networking and problem solving.
On December 13, 2006, Larry Hatcher received the Association's award
for "Operator of the Year". The award recognizes an individual who has
been nominated by his peers, who has demonstrated efforts within the
field of Wastewater Treatment that have been outstanding and beneficial
within the Association.
It is obvious the dedication Larry has provided the Wastewater
Department and the City of Plymouth. I would like to personally thank
Larry for his effort and concern in making Plymouth a model community.
Davidson noted that Hatcher attends the Sanitary
Board of Trustees meetings on his own time in an attempt to continue
learning.
City Attorney Simanski referred to a draft
Agreement for Extension of Sewer Line and Waiver of Future Objections
to Annexation. He asked that the board members, Superintendent Davidson
and Clerk-Treasurer Hutchings review the draft and forward any comments
to him, at which time he will update the draft and forward it to Mr.
& Mrs. Emery and Mr. and Mrs. Massing for their review.
Superintendent Davidson said that there are
concerns regarding billing procedures. There are proposed to be two
different water meters at this location. But often in situations
including condominiums and apartments, there is only one meter and that
becomes a problem when one of the units does not pay their utility bill
and it becomes an issue to disconnect service. Davidson reminded the
board that situations like this could include a lot of administrative
work by the City of Plymouth for property that is located outside the
corporate limits. Davidson noted that one way to eliminate those
potential problems is to deny all future requests for service outside
of the city limits.
Trustees Greenlee and Cook moved and seconded to
allow the salaried payroll for December 1-15, 2006 and the claims for
December 27, 2006 as entered in Claim Register #2006. The motion
carried.
There being no further business to discuss,
Trustees Cook and Greenlee moved and seconded to adjourn the meeting.
Motion carried. The meeting adjourned at 6:23 p.m.
Toni L. Hutchings, IAMC/CMC
Secretary and Finance Officer
APPROVED:
Gary Cook, President
Sanitary Board of Trustees |
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